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Meeting Date:
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8/21/2019 - 6:30 PM
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Category:
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SCHOOL FACILITIES MANAGEMENT
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Type:
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Action
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Subject:
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15.2 Assignment of PART of Professional Architectural/Engineering Services Task CIP 10874 “Interior Renovations, Doors, Security and Site Work” at Riverside High School RFP 420-19-09 under an existing Requirements Contract 617107 to Eisenbach & Ruhnke Engineering, P.C., in the amount of $240,000.00 for 1095 calendar days.
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District Goals:
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Enclosure
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File Attachment:
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Rationale:
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RFP 420-19-09 for the subject project was issued on May 8, 2019 to the 5 firms who were awarded requirements contracts via Resolution 17.5 at the January 20, 2016 meeting. Responses were received from 3 firms on June 3, 2019 with proposals as high as $425,000.00. As result of the examination of the responses, it was determined that E&R would be the best firm suited for this project and happens to have the lowest cost proposal at $330,000.
A This resolution will assign only five of the seven tasks as delineated in the RFP up to the point of the issuance of a building permit by the SED for a fee up to $240,000.00, including expected reimbursable expenses. The final two phases for post permit work, Bidding & Negotiation and Construction Administration including expected reimbursable expenses, at a cost up to $90,000.00 will be awarded at a later date under separate resolution. This will most likely be in the fall of 2020. The funding for the construction, roughly $5.1M will be also be fully funded at that time via future bond sales.
Overall the cost of CIP 10874 is estimated at $5.1M. Only this partial task fee is being funded at this time. Work is anticipated to take two years and commence in the winter of 2021. The scope of work is to include but is not necessarily limited to: new interior doors & select exterior doors, HVAC duct work, hi tech security, rebuilt toilet rooms, site work and interior & exterior lighting.
The services that E&R will provide include but are not limited to: review existing drawings and survey the school infrastructure and to confirm existing conditions, confirm the scope of work and develop a project budget, prepare construction documents and specifications for procurement of a building permit from the NY State Education Department, issuance of construction documents for public bid and provide the District with construction administration services.
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Funding:
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B5748CP110874.B19C02.B2046A1620 $240,000.00 LCBF
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Resolution:
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Ladies and Gentlemen:
WHEREAS: under Resolution 17.5 at the stated meeting on January 20, 2016, the Board of Education authorized the award of a requirements based, professional Architectural/Engineering services contract to Eisenbach & Ruhnke Engineering, P.C. in response to District RFQ313 “Architectural & Engineering Services for the School Facilities Management Department” for an amount not to exceed $1 million, and
WHEREAS: architectural and/or engineering services as specified under Contract 617107 are required for for RFP 420-19-09 CIP 10874 “Interior Renovations, Doors, Security and Site Work” at Riverside High School, and
WHEREAS: two phases of the assigned task under this assignment; Bidding & Negotiations and Construction Administration are not required for approximately one year and can be deferred until required, and
WHEREAS: the response by Eisenbach & Ruhnke Engineering, P.C. to request for proposals RFP 420-19-09 issued by the Facilities Department was deemed most advantageous to the District with assignment of select services of the proposal at a cost not to exceed $240,000.00.
NOW THEREFORE BE IT RESOLVED: That the Superintendent of Schools is hereby authorized to appoint Eisenbach & Ruhnke Engineering, P.C., 291 Genessee Street, Utica, NY 13501 to the task of providing professional Architectural/Engineering services for CIP 10874 “Interior Renovations, Doors, Security and Site Work” at Riverside High School RFP 420-19-09 under an existing Requirements Contract 617107 to Eisenbach & Ruhnke Engineering, P.C., in the amount of $240,000.00 for 1095 calendar days.
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Approvals:
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Recommended By:
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Signed By:
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John Carr - Executive Director
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Signed By:
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Tom Collich - Purchasing Director
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Signed By:
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Finance Department - Finance Reviewer
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Signed By:
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Elizabeth Janocha - Deputy Commissioner
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Signed By:
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John Liszewski - Commissioner
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Signed By:
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Matthew Gallagher - Corporation Counsel
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Signed By:
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Dr._Andrea_S. Coddett - Deputy Superintendent
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Signed By:
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Dr. Edwin M. Quezada - Superintendent of Schools
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Vote Results:
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| Original Motion | Member Kevin Cacace Moved, Member Abdool H. Jamal seconded to approve the Original motion 'Ladies and Gentlemen:
WHEREAS: under Resolution 17.5 at the stated meeting on January 20, 2016, the Board of Education authorized the award of a requirements based, professional Architectural/Engineering services contract to Eisenbach & Ruhnke Engineering, P.C. in response to District RFQ313 “Architectural & Engineering Services for the School Facilities Management Department” for an amount not to exceed $1 million, and
WHEREAS: architectural and/or engineering services as specified under Contract 617107 are required for for RFP 420-19-09 CIP 10874 “Interior Renovations, Doors, Security and Site Work” at Riverside High School, and
WHEREAS: two phases of the assigned task under this assignment; Bidding & Negotiations and Construction Administration are not required for approximately one year and can be deferred until required, and
WHEREAS: the response by Eisenbach & Ruhnke Engineering, P.C. to request for proposals RFP 420-19-09 issued by the Facilities Department was deemed most advantageous to the District with assignment of select services of the proposal at a cost not to exceed $240,000.00.
NOW THEREFORE BE IT RESOLVED: That the Superintendent of Schools is hereby authorized to appoint Eisenbach & Ruhnke Engineering, P.C., 291 Genessee Street, Utica, NY 13501 to the task of providing professional Architectural/Engineering services for CIP 10874 “Interior Renovations, Doors, Security and Site Work” at Riverside High School RFP 420-19-09 under an existing Requirements Contract 617107 to Eisenbach & Ruhnke Engineering, P.C., in the amount of $240,000.00 for 1095 calendar days.'. Upon a Roll-Call Vote being taken, the vote was: Aye: 5 Nay: 0. | | The motion Carried 5 - 0 | | | | | Dr._Ammir Rabadi | Yes | | Abdool H. Jamal | Yes | | Dr. Rosalba Corrado Del Vecchio | Yes | | Rev. Steve Lopez | Yes | | Kevin Cacace | Yes | |
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