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Meeting Date:
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8/21/2019 - 6:30 PM
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Category:
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SCHOOL FACILITIES MANAGEMENT
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Type:
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Action
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Subject:
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15.3 Assignment of Professional Architectural/Engineering Services Task CIP 10875 “Roof, Heating Plant & Window Replacement and Interior Upgrades” at Martin Luther King Jr. School RFP 420-19-10 under an existing Requirements Contract 617107 to Eisenbach & Ruhnke Engineering, P.C., in the amount of $280,000.00 for 1095 calendar days.
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District Goals:
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Enclosure
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File Attachment:
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Rationale:
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RFP 420-19-10 for the subject project was issued on May 8, 2019 to the 5 firms who were awarded requirements contracts via Resolution 17.5 at the January 20, 2016 meeting. Responses were received from 4 firms on May 31, 2019 ranging up to $521,172.00. As result of the examination of the responses, it was determined that E&R would be the best firm suited for this project and happens to be the lowest priced at $400,000.
This resolution will assign only five of the seven tasks as delineated in the RFP up to the point of the procurement of a building permit for a fee up to $280,000.00. The final two phases for post permit work, Bidding & Negotiation and Construction Administration at a cost of $120,000.00 will be awarded at a later date under separate resolution. This will most likely be in the fall of 2020. The funding for the construction, roughly $5.5M will be also be fully funded at that time via future bond sales.
Overall cost of CIP 10875 is estimated at $5,500,00.00. Work is anticipated to take two years and commence in the spring of 2021. The scope of work is to include but is not necessarily limited to: roofing, new heat plant & controls, windows, (select case work, shades, AC) new ADA elevator, hi tech security, re-built toilet rooms, other interior finishes and requisite hazardous materials abatement.
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Funding:
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B5533CP110875.B19C02.B2046A1620 $280,000.00 LCBF
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Resolution:
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Ladies and Gentlemen:
WHEREAS: under Resolution 17.5 at the stated meeting on January 20, 2016, the Board of Education authorized the award of a requirements based, professional Architectural/Engineering services contract to Eisenbach & Ruhnke Engineering, P.C. in response to District RFQ313 “Architectural & Engineering Services for the School Facilities Management Department” for an amount not to exceed $1 million, and
WHEREAS: architectural and/or engineering services as specified under Contract 617107 are required for Task CIP 10875 “Roof, Heating Plant & Window Replacement and Interior Upgrades” at Martin Luther King Jr., and
WHEREAS: two phases of the assigned task under this assignment; Bidding & Negotiations and Construction Administration are not required for approximately one year and can be deferred until required, and
WHEREAS: the response by Eisenbach & Ruhnke Engineering, P.C. to request for proposals RFP 420-19-10 issued by the Facilities Department was deemed most advantageous to the District with assignment of select services at a cost of $400,000.00, and
WHEREAS: the cost for certain services as entailed in RFP 420-19-10 such as Bidding & Negotiations and Construction Administration and the associated costs of $120,000.00 are best deferred until bids are received, and
NOW THEREFORE BE IT RESOLVED: That the Superintendent of Schools is hereby authorized to appoint Eisenbach & Ruhnke Engineering, P.C., 291 Genessee Street, Utica, NY 13501 to the task of providing professional Architectural/Engineering services for CIP 10875 “Roof, Heating Plant & Window Replacement and Interior Upgrades” at Martin Luther King Jr. School RFP 420-19-10 under an existing Requirements Contract 619182 to Eisenbach & Ruhnke Engineering, P.C., in the amount of $280,000.00 for 1095 calendar days.
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Approvals:
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Recommended By:
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Signed By:
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John Carr - Executive Director
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Signed By:
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Tom Collich - Purchasing Director
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Signed By:
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Finance Department - Finance Reviewer
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Signed By:
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Elizabeth Janocha - Deputy Commissioner
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Signed By:
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John Liszewski - Commissioner
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Signed By:
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Matthew Gallagher - Corporation Counsel
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Signed By:
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Dr._Andrea_S. Coddett - Deputy Superintendent
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Signed By:
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Dr. Edwin M. Quezada - Superintendent of Schools
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Vote Results:
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| Original Motion | Member Kevin Cacace Moved, Member Abdool H. Jamal seconded to approve the Original motion 'Ladies and Gentlemen:
WHEREAS: under Resolution 17.5 at the stated meeting on January 20, 2016, the Board of Education authorized the award of a requirements based, professional Architectural/Engineering services contract to Eisenbach & Ruhnke Engineering, P.C. in response to District RFQ313 “Architectural & Engineering Services for the School Facilities Management Department” for an amount not to exceed $1 million, and
WHEREAS: architectural and/or engineering services as specified under Contract 617107 are required for Task CIP 10875 “Roof, Heating Plant & Window Replacement and Interior Upgrades” at Martin Luther King Jr., and
WHEREAS: two phases of the assigned task under this assignment; Bidding & Negotiations and Construction Administration are not required for approximately one year and can be deferred until required, and
WHEREAS: the response by Eisenbach & Ruhnke Engineering, P.C. to request for proposals RFP 420-19-10 issued by the Facilities Department was deemed most advantageous to the District with assignment of select services at a cost of $400,000.00, and
WHEREAS: the cost for certain services as entailed in RFP 420-19-10 such as Bidding & Negotiations and Construction Administration and the associated costs of $120,000.00 are best deferred until bids are received, and
NOW THEREFORE BE IT RESOLVED: That the Superintendent of Schools is hereby authorized to appoint Eisenbach & Ruhnke Engineering, P.C., 291 Genessee Street, Utica, NY 13501 to the task of providing professional Architectural/Engineering services for CIP 10875 “Roof, Heating Plant & Window Replacement and Interior Upgrades” at Martin Luther King Jr. School RFP 420-19-10 under an existing Requirements Contract 619182 to Eisenbach & Ruhnke Engineering, P.C., in the amount of $280,000.00 for 1095 calendar days.'. Upon a Roll-Call Vote being taken, the vote was: Aye: 5 Nay: 0. | | The motion Carried 5 - 0 | | | | | Kevin Cacace | Yes | | Rev. Steve Lopez | Yes | | Dr._Ammir Rabadi | Yes | | Dr. Rosalba Corrado Del Vecchio | Yes | | Abdool H. Jamal | Yes | |
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