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Meeting Date:
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6/19/2018 - 7:00 PM
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Category:
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SCHOOL FACILITIES MANAGEMENT
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Type:
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Action
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Subject:
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22.29 CHANGE ORDER 1 for CAPITAL Contract 616597- CIP10458 “Upgrades to Electrical and HVAC Systems” DODSON SCHOOL for Plumbing Work to Mengler Mechanical, Inc., in the amount of $11,012.04, increasing the contract from $83,700.00 to $94,712.04 and extending the term to September 30, 2018 for paperwork purposes.
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District Goals:
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Enclosure
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File Attachment:
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Rationale:
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A change order is a written agreement between the District and its contractor to change a building construction contract. They add to, delete from, or otherwise alter the work and/or progress schedule in the contract bid documents. CO’s are caused by any of three situations that can arise on a project: unforeseen conditions, errors & omissions and owner directed extra work.
Delays in obtaining gas service from Con Edison has kept this contract open an additional 21 months.
There are four items of additional work valued at $26,012.04 of which $15,000 is being paid with contract contingencies leaving a balance of $11,012.04.
ITEM 1 - Unforseen Condition - for $1,817.53 paid by time and materials (T&M) to remove and cap a water line and a waste line under the nurse’s suite which was no longer needed and didn’t serve the space well.
ITEM 2 - Unforseen Condition - for $2,906.40 paid under T&M to replace 2 kitchen gas regulators which needed to be upgraded to high pressure use after Con Ed decided to upgrade their facilities.
ITEM 3 - Unforseen Condition – for $20,500 by under negotiated lump sum to replace two deteriorated gas supply trains. It was discovered that oil had been leaking into one train and deteriorating surfaces. The second was not functioning as required. E&R Engineering recommended that both trains be replaced at this time.
ITEM 4 – Owner Directed Extra – for $788.11 based solely on materials prices to upgrade the gas train safety fence enclosure to an 8 foot high, 1” black vinyl mesh fence & gate.
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Funding:
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B5547CP110458.101438.B2204 $11,012.04 Local Capital Bond Fund
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Resolution:
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Ladies and Gentlemen:
WHEREAS by Resolution Board Item No. 16.7 at the Board of Trustees stated meeting on December 16, 2015, contract No. 616597 was recommended for award to Mengler Mechanical, Inc, 1689 Route 22, Brewster, NY 10509, in the amount $83,700.00 and,
WHEREAS: in the course of executing the contracted work it was determined that additional work not fully covered by allowance was required to be performed in the amount of $11,012.04, increasing the overall cost of the contract from $83,700.00 to $94,712.04; and
WHEREAS a contract extension is required to be extend the contract to September 30, 2018 for completing this change order work, closeout documents and final payments.
NOW THEREFORE BE IT RESOLVED: That the Superintendent of Schools is hereby authorized to issue Change Order 1 to Contract 616597 Plumbing Contract, Project No. 10458 “Upgrades to Electrical and HVAC Systems” DODSON SCHOOL to Mengler Mechanical, Inc. in the amount of $11,012.04 increasing the contract amount from $83,700.00 to $94,712.04 and extending the contract to September 30, 2018.
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Approvals:
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Recommended By:
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Signed By:
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John Carr - Executive Director
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Signed By:
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Finance Department - Finance Reviewer
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Signed By:
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Elizabeth Janocha - Deputy Commissioner
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Signed By:
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John Liszewski - Commissioner
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Signed By:
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Matthew Gallagher - Corporation Counsel
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Signed By:
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Dr._Andrea_S. Coddett - Deputy Superintendent
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Signed By:
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Dr. Edwin M. Quezada - Superintendent of Schools
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Vote Results:
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| Original Motion | Member Kevin Cacace Moved, Member Pasquale Mondesando seconded to approve the Original motion 'Ladies and Gentlemen:
WHEREAS by Resolution Board Item No. 16.7 at the Board of Trustees stated meeting on December 16, 2015, contract No. 616597 was recommended for award to Mengler Mechanical, Inc, 1689 Route 22, Brewster, NY 10509, in the amount $83,700.00 and,
WHEREAS: in the course of executing the contracted work it was determined that additional work not fully covered by allowance was required to be performed in the amount of $11,012.04, increasing the overall cost of the contract from $83,700.00 to $94,712.04; and
WHEREAS a contract extension is required to be extend the contract to September 30, 2018 for completing this change order work, closeout documents and final payments.
NOW THEREFORE BE IT RESOLVED: That the Superintendent of Schools is hereby authorized to issue Change Order 1 to Contract 616597 Plumbing Contract, Project No. 10458 “Upgrades to Electrical and HVAC Systems” DODSON SCHOOL to Mengler Mechanical, Inc. in the amount of $11,012.04 increasing the contract amount from $83,700.00 to $94,712.04 and extending the contract to September 30, 2018.'. Upon a Roll-Call Vote being taken, the vote was: Aye: 6 Nay: 0 Abstain: 1. | | The motion Carried 6 - 0 | | | | | Dr. Rosalba Corrado Del Vecchio | Yes | | Andrea Brown | Yes | | Kevin Cacace | Yes | | Edgar Santana | Abstain | | Rev. Steve Lopez | Yes | | Judith_Ramos Meier | Yes | | Pasquale Mondesando | Yes | |
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