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Meeting Date:
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12/18/2019 - 7:00 PM
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Category:
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SCHOOL FACILITIES MANAGEMENT
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Type:
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Action
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Subject:
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18.5 THIRD AMENDMENT TO CAPITAL FUNDED Contract 618507 for Professional Construction Management Services on a Requirements Basis to Savin Engineers, PC, in the amount of $1,000,000 increasing the total contract to from $3,000,000 to $4,000,000.00 and extending the term for an additional 12 months.
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District Goals:
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Enclosure
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File Attachment:
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Rationale:
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This is to amend a contract awarded to Savin via Board Resolution Item 17.7 dated March 16, 2016, amended via Board Resolution 22.31 dated June 19, 2018 and amended via Board Resolution 18.6 dated November 20, 2018. The resolutions provided up to $3 million for CM work and contract expiring on April 30, 2020. This resolution is to increase the amount of the contract to $4 million to cover an added $543,325 in CM work to be assigned to Savin under separate assignment resolutions for 2019 & 2020 summer CIP and extending the contract term from April 30, 2020 to April 29, 2021. See attached contract summary.
A new RFP is being issued in January 2020 for future construction management services. The work entailed in Savins’ current assignments will span the next 18 months to two years.
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Funding:
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CAPITAL BOND FUNDS ON A PROJECT BY PROJECT BASIS.
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Resolution:
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Ladies and Gentlemen:
WHEREAS: The District has a need for on-going professional construction management services for the maintenance and improvement of its physical plant, and
WHEREAS: such services have been duly solicited in compliance with NYS Municipal Law 104B and the City of Yonkers procurement policy through the issuance of the publicly advertised request for proposal RFP316 “Construction Management Services for the School Facilities Management Department”, and
WHEREAS: Via Resolution 17.7 at their stated meeting on March 16, 2016 the Board of Trustees awarded requirements contract 618507 to Savin Engineers PC , for an amount not to exceed $1 million is response to RFQ316 and,
WHEREAS: Via Resolution 22.31 at their stated meeting on June 19, 2018 the Board of Trustees amended the requirements contract 618507 to Savin Engineers PC , for an amount not to exceed $2 million and extend the contract for an additional 12 months, and
WHEREAS: Via Resolution 18.6 at their stated meeting on November 20, 2018 the Board of Trustees amended the requirements contract 618507 to Savin Engineers PC , for an amount not to exceed $3 million and extend the contract for an additional 12 months, and
WHEREAS: additional tasks beyond the current contract amount and term are required by the District from Savin Engineers, PC, and
WHEREAS: per provisions in the contract, the contract term is to be extend by mutual consent of the parties by 12 additional months to a new term completion date of April 29, 2021, and
WHEREAS: work in value beyond the amended and current contract limit of $3 million is required, and
WHEREAS: the value of this added work is estimated to be $1,000,000 million.
NOW THEREFORE BE IT RESOLVED: That the Superintendent of School be authorized to amend Contract 618507 for Professional Construction Management Services on a Requirements Basis to Savin Engineers, PC to increase the available limit by $1,000,000.00 increasing the current limit from $3,000,000 to $4,000,000.00 and extend the term to April 29, 2021 per RFQ316 “Construction Management Services for the School Facilities Management Department”
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Approvals:
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Recommended By:
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Signed By:
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John Carr - Executive Director
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Signed By:
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Finance Department - Finance Reviewer
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Signed By:
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Tom Collich - Purchasing Director
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Signed By:
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Elizabeth Janocha - Deputy Commissioner
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Signed By:
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John Liszewski - Commissioner
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Signed By:
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Dr._Andrea_S. Coddett - Deputy Superintendent
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Signed By:
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Dr. Edwin M. Quezada - Superintendent of Schools
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Vote Results:
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| Original Motion | Member Kevin Cacace Moved, Member Dr. Rosalba Corrado Del Vecchio seconded to approve the Original motion 'Ladies and Gentlemen:
WHEREAS: The District has a need for on-going professional construction management services for the maintenance and improvement of its physical plant, and
WHEREAS: such services have been duly solicited in compliance with NYS Municipal Law 104B and the City of Yonkers procurement policy through the issuance of the publicly advertised request for proposal RFP316 “Construction Management Services for the School Facilities Management Department”, and
WHEREAS: Via Resolution 17.7 at their stated meeting on March 16, 2016 the Board of Trustees awarded requirements contract 618507 to Savin Engineers PC , for an amount not to exceed $1 million is response to RFQ316 and,
WHEREAS: Via Resolution 22.31 at their stated meeting on June 19, 2018 the Board of Trustees amended the requirements contract 618507 to Savin Engineers PC , for an amount not to exceed $2 million and extend the contract for an additional 12 months, and
WHEREAS: Via Resolution 18.6 at their stated meeting on November 20, 2018 the Board of Trustees amended the requirements contract 618507 to Savin Engineers PC , for an amount not to exceed $3 million and extend the contract for an additional 12 months, and
WHEREAS: additional tasks beyond the current contract amount and term are required by the District from Savin Engineers, PC, and
WHEREAS: per provisions in the contract, the contract term is to be extend by mutual consent of the parties by 12 additional months to a new term completion date of April 29, 2021, and
WHEREAS: work in value beyond the amended and current contract limit of $3 million is required, and
WHEREAS: the value of this added work is estimated to be $1,000,000 million.
NOW THEREFORE BE IT RESOLVED: That the Superintendent of School be authorized to amend Contract 618507 for Professional Construction Management Services on a Requirements Basis to Savin Engineers, PC to increase the available limit by $1,000,000.00 increasing the current limit from $3,000,000 to $4,000,000.00 and extend the term to April 29, 2021 per RFQ316 “Construction Management Services for the School Facilities Management Department”'. Upon a Roll-Call Vote being taken, the vote was: Aye: 8 Nay: 0. | | The motion Carried 8 - 0 | | | | | Dr. John Castanaro | Yes | | Dr._Ammir Rabadi | Yes | | Abdool H. Jamal | Yes | | Kevin Cacace | Yes | | Dr. Rosalba Corrado Del Vecchio | Yes | | Andrea Brown | Yes | | Rev. Steve Lopez | Yes | | Judith_Ramos Meier | Yes | |
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