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Meeting Date:
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6/19/2019 - 7:00 PM
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Category:
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SCHOOL FACILITIES MANAGEMENT
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Type:
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Action
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Subject:
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21.35 CHANGE ORDER 1 for CAPITAL Contract 2018-00000316, Contract of 3, HVAC WORK, CIP10742 “Building Envelope, Interior & Athletic Field Upgrades” at Roosevelt High School to Joseph Lombardo Plumbing and Heating, for the amount of $19,109.00; increasing the contract amount from $448,000.00 to $467,109.00 and extending the contract term for an additional 365 days.
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District Goals:
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Enclosure
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File Attachment:
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Rationale:
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A change order is a written agreement between the District and its contractor to change a building construction contract. They add to, delete from, or otherwise alter the work and/or progress schedule in the contract bid documents. CO’s are caused by any of three situations that can arise on a project: unforeseen conditions, design errors and omissions and owner directed extra work.
This Change Order is required for design errors, and owner directed extra work.
Item COP-3-A-R1 & D are owner directed work. The District determined is it would be beneficial to include temperature controls for existing Auditorium Radiators and to recondition the existing ceiling HVAC grills in lieu of replacing.
Item COP-3-B & C are considered to be design oversights. The AE missed identifying the need to line, patch, repair holes and seal gaps in original custom built air handling unit and missed the refurbishment of the gym boys and girls bathroom exhaust fan which could not be refurbished and required replacement.
The total value of all extra work is in the amount of $44,109.00 less the contract contingency of $25,000.00 a balance change order of $19,109 is required.
FOCUS POPULATION: The stakeholders of the Roosevelt High School.
ASSESSMENT PROCESS: Architect/Engineer, Construction Manager and School Facilities Management will be inspecting the contractor’s work and monitoring the construction schedule through on-site inspections, daily progress meetings and record keeping.
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Funding:
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B5761CP110742.101256.B2203, $19,109.00
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Resolution:
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Ladies and Gentlemen:
WHEREAS by Resolution Board Item No. 17.12 at the Board of Trustees stated meeting on November 15, 2017, contract No. 2018-00000316 was recommended for award to Joseph Lombardo Plumbing and Heating, 321 Spook Rock Road, Suffern, NY 10909 and,
WHEREAS: in the course of executing the contracted work it was determined that additional work is required to be performed to complete the project in the amount of $19,109.00, increasing the overall cost of the contract from $448,000.00 to $467,109.00, and
WHEREAS: the contract requires an extension, extending the contract for an additional 365 days for completing final closeout and payments.
NOW THEREFORE BE IT RESOLVED: That the Superintendent of Schools is hereby authorized to issue Change Order 1 to contract No. 2018-00000316, HVAC WORK, Contract 3, CIP10742 “Building Envelope, Interior & Athletic Field Upgrades” at Roosevelt High School to Joseph Lombardo Plumbing and Heating for the amount of $19,109.00; increasing the contract amount from $448,000.00 to $467,109.00 and extending the contract for an additional 365 days.
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Approvals:
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Recommended By:
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Signed By:
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John Carr - Executive Director
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Signed By:
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Lee Pavone - Mechanical Engineer
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Signed By:
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Tom Collich - Purchasing Director
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Signed By:
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Finance Department - Finance Reviewer
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Signed By:
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Elizabeth Janocha - Deputy Commissioner
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Signed By:
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John Liszewski - Commissioner
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Signed By:
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Matthew Gallagher - Corporation Counsel
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Signed By:
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Dr._Andrea_S. Coddett - Deputy Superintendent
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Signed By:
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Dr. Edwin M. Quezada - Superintendent of Schools
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Vote Results:
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| Original Motion | Member Kevin Cacace Moved, Member Dr._Ammir Rabadi seconded to approve the Original motion 'Ladies and Gentlemen:
WHEREAS by Resolution Board Item No. 17.12 at the Board of Trustees stated meeting on November 15, 2017, contract No. 2018-00000316 was recommended for award to Joseph Lombardo Plumbing and Heating, 321 Spook Rock Road, Suffern, NY 10909 and,
WHEREAS: in the course of executing the contracted work it was determined that additional work is required to be performed to complete the project in the amount of $19,109.00, increasing the overall cost of the contract from $448,000.00 to $467,109.00, and
WHEREAS: the contract requires an extension, extending the contract for an additional 365 days for completing final closeout and payments.
NOW THEREFORE BE IT RESOLVED: That the Superintendent of Schools is hereby authorized to issue Change Order 1 to contract No. 2018-00000316, HVAC WORK, Contract 3, CIP10742 “Building Envelope, Interior & Athletic Field Upgrades” at Roosevelt High School to Joseph Lombardo Plumbing and Heating for the amount of $19,109.00; increasing the contract amount from $448,000.00 to $467,109.00 and extending the contract for an additional 365 days.'. Upon a Roll-Call Vote being taken, the vote was: Aye: 6 Nay: 0. | | The motion Carried 6 - 0 | | | | | Judith_Ramos Meier | Yes | | Rev. Steve Lopez | Yes | | Kevin Cacace | Yes | | Andrea Brown | Yes | | Dr._Ammir Rabadi | Yes | | Dr. Rosalba Corrado Del Vecchio | Yes | |
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