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Meeting Date:
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10/16/2019 - 7:00 PM
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Category:
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SCHOOL FACILITIES MANAGEMENT
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Type:
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Action
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Subject:
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15.6 AWARD CAPITAL FUND Construction Contract under Emergency Declaration for CIP10869 “Replace Damaged Breezeway Roof” RFQ-2019-HawRR at Hawthorne/Pearls School to J. Salvatore & Sons, Inc. in the amount of $46,750.00. For a term of 180 Calendar days.
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District Goals:
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Enclosure
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File Attachment:
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Rationale:
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This is to award the subject contract per the attached emergency declaration issued by the Superintendent on August 16, 2019. Bidding requirements can be waived under an emergency declaration however in this case the work was let out to a limited number of known vendors. Milcon responded with a proposal for $67,900.00.which was judged to be too high. A fax quote request was subsequently issued by purchasing and only J. Salvatore & Sons, Inc. responded with a bid of $46,750.00
Salvatore will be required to replace the entire roof system over the breezeway including a portion of the failed structural decking.
The cost proposed in the emergency declaration was $20,000 based on the early indications that this roof could be repaired or only partially replaced. However upon further inspection it soon became apparent that this is not the case and that more structural problems are present.
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Funding:
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B5546CP110869.B19C02.B2200A1620 $46,750.00 Local Capital Bonded Fund
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Resolution:
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Ladies and Gentlemen:
WHEREAS: An Emergency Declaration was issued on August 16, 2019 for “Damaged Breezeway Roof” at Hawthorne/Pearls School, and
WHEREAS such task requires the services of a professional roofing firm, and
WHEREAS: RFQ 2019-HawRR was issued to select vendors by City of Yonkers Purchasing Department on September 3, 2019 and
WHEREAS: J. Salvatore & Sons, Inc. submitted the lowest of two bids received on September 9, 2019 in the amount of $46,750.00.
NOW THEREFORE BE IT RESOLVED: That the Superintendent of Schools is hereby authorized to award contract for CIP10869 “Replace Damaged Breezeway Roof” at Hawthorne/PEARLS School under an emergency declaration to J. Salvatore & Sons, Inc. 1187 Yonkers Avenue, Yonkers, NY, 10704.for an amount not to exceed $46,750.00 for a term of 180 calendar days.
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Approvals:
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Recommended By:
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Signed By:
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John Carr - Executive Director
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Signed By:
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Tom Collich - Purchasing Director
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Signed By:
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Finance Department - Finance Reviewer
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Signed By:
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Elizabeth Janocha - Deputy Commissioner
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Signed By:
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John Liszewski - Commissioner
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Signed By:
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Matthew Gallagher - Corporation Counsel
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Signed By:
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Dr._Andrea_S. Coddett - Deputy Superintendent
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Signed By:
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Dr. Edwin M. Quezada - Superintendent of Schools
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Vote Results:
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| Original Motion | Member Dr._Edward Fergus Moved, Member Abdool H. Jamal seconded to approve the Original motion 'Ladies and Gentlemen:
WHEREAS: An Emergency Declaration was issued on August 16, 2019 for “Damaged Breezeway Roof” at Hawthorne/Pearls School, and
WHEREAS such task requires the services of a professional roofing firm, and
WHEREAS: RFQ 2019-HawRR was issued to select vendors by City of Yonkers Purchasing Department on September 3, 2019 and
WHEREAS: J. Salvatore & Sons, Inc. submitted the lowest of two bids received on September 9, 2019 in the amount of $46,750.00.
NOW THEREFORE BE IT RESOLVED: That the Superintendent of Schools is hereby authorized to award contract for CIP10869 “Replace Damaged Breezeway Roof” at Hawthorne/PEARLS School under an emergency declaration to J. Salvatore & Sons, Inc. 1187 Yonkers Avenue, Yonkers, NY, 10704.for an amount not to exceed $46,750.00 for a term of 180 calendar days.'. Upon a Roll-Call Vote being taken, the vote was: Aye: 6 Nay: 0. | | The motion Carried 6 - 0 | | | | | Kevin Cacace | Yes | | Rev. Steve Lopez | Yes | | Dr._Ammir Rabadi | Yes | | Dr._Edward Fergus | Yes | | Dr. John Castanaro | Yes | | Abdool H. Jamal | Yes | |
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