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Meeting Date:
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2/27/2019 - 7:00 PM
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Category:
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SCHOOL FACILITIES MANAGEMENT
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Type:
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Action
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Subject:
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18.2 SECOND AMENDMENT TO CAPITAL FUNDED Contract 617161 for Professional Architectural Engineering Services on a Requirements Basis to Sammel Architects, PLLC. in the amount of $500,000.00 increasing the total contract to $2,000,000.00 with no change to the contract duration.
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District Goals:
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Enclosure
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File Attachment:
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Rationale:
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This is to amend one of the five contracts awarded to separate A/E firms Via Board Resolution Item 17.5 dated January 20, 2016. That resolution provided up to $1 million for A/E work over three years, ending January 2019. The first amendment revised and increased the contract amount to $1.5 million and extended the contract an additional 24 months, expiring December 31, 2020.
This amendment is to provide continued A/E services for three following capital improvement projects:
CIP10844 “High Tech Security Improvements” at Gorton, Lincoln, Riverside & Roosevelt High Schools, which is a $500,000 project in design and anticipated for construction in the Summer of 2019.
CIP10742 “Building Envelope, Interior & Athletic Field Upgrades” at Roosevelt High School which is nearing construction completion and CIP10745 “Reconstruction of Portions of the Building Envelope, Interior Finishes and Site Work” at Paideia School 24 which is also nearing completion.
Both of the last two CIP’s were late starts due to the timing of the DASNY funding which has pushed the construction work into the fall. Additional design services needed on both projects for added work attributed to unforeseen conditions.
The Facilities Department is anticipating the issuance of new RFP’s for A/E professionals in the spring of 2019.
The $2.0 million dollar figure indicated above is an upper limit for expenditure under this agreement and will not be encumbered unless specific tasks are assigned, via Board resolutions.
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Funding:
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CAPITAL BOND FUNDS TO BE ASSIGNED ON A PROJECT BY PROJECT BASIS UNDER SEPARATE RESOLUTIONS.
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Resolution:
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Ladies and Gentlemen:
WHEREAS: under Resolution 17.5 at the stated meeting on January 20, 2016, the Board of Education authorized the award of Contract 617161 requirements based, professional Architectural/Engineering services to Sammel Architecture, PLLC, Architects in response to District RFQ313 “Architectural & Engineering Services for the School Facilities Management Department” for an amount not to exceed $1 million, and
WHEREAS: under Resolution 16.4 at the stated meeting on September 19, 2017 the Board of Education authorized the first amendment to Contract 617161 to increase the original agreement by $500,000.00 for a total amount not to exceed $1,500,000.00 and extend the term by 24 months, and
WHEREAS: The District has a need for on-going professional architectural and engineering services for on-going capital improvement projects at Roosevelt, School 24, Riverside, and Lincoln High School, and Gorton High School, and
WHEREAS: these added service require that Board of Education authorize the second amendment to Contract 617161 to increase the original agreement by another $200,000.00 to a total amount not to exceed $2,000,000.00 without extending the term, and
NOW THEREFORE BE IT RESOLVED: That the Superintendent of School be authorized to amend Contract 617161 with Sammel Architecture, PLLC to increase the available limit to $2,000,000.00, no change to the contract durations per RFP313 “Architectural & Engineering Services for the School Facilities Management Department”.
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Approvals:
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Recommended By:
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Signed By:
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John Carr - Executive Director
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Signed By:
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Lee Pavone - Mechanical Engineer
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Signed By:
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Tom Collich - Purchasing Director
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Signed By:
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Finance Department - Finance Reviewer
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Signed By:
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Elizabeth Janocha - Deputy Commissioner
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Signed By:
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John Liszewski - Commissioner
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Signed By:
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Matthew Gallagher - Corporation Counsel
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Signed By:
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Dr._Andrea_S. Coddett - Deputy Superintendent
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Signed By:
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Dr. Edwin M. Quezada - Superintendent of Schools
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Vote Results:
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| Original Motion | Member Kevin Cacace Moved, Member Edgar Santana seconded to approve the Original motion 'Ladies and Gentlemen:
WHEREAS: under Resolution 17.5 at the stated meeting on January 20, 2016, the Board of Education authorized the award of Contract 617161 requirements based, professional Architectural/Engineering services to Sammel Architecture, PLLC, Architects in response to District RFQ313 “Architectural & Engineering Services for the School Facilities Management Department” for an amount not to exceed $1 million, and
WHEREAS: under Resolution 16.4 at the stated meeting on September 19, 2017 the Board of Education authorized the first amendment to Contract 617161 to increase the original agreement by $500,000.00 for a total amount not to exceed $1,500,000.00 and extend the term by 24 months, and
WHEREAS: The District has a need for on-going professional architectural and engineering services for on-going capital improvement projects at Roosevelt, School 24, Riverside, and Lincoln High School, and Gorton High School, and
WHEREAS: these added service require that Board of Education authorize the second amendment to Contract 617161 to increase the original agreement by another $200,000.00 to a total amount not to exceed $2,000,000.00 without extending the term, and
NOW THEREFORE BE IT RESOLVED: That the Superintendent of School be authorized to amend Contract 617161 with Sammel Architecture, PLLC to increase the available limit to $2,000,000.00, no change to the contract durations per RFP313 “Architectural & Engineering Services for the School Facilities Management Department”.'. Upon a Roll-Call Vote being taken, the vote was: Aye: 8 Nay: 0. | | The motion Carried 8 - 0 | | | | | Judith_Ramos Meier | Yes | | Rev. Steve Lopez | Yes | | Edgar Santana | Yes | | Pasquale Mondesando | Yes | | Andrea Brown | Yes | | Kevin Cacace | Yes | | Dr. Rosalba Corrado Del Vecchio | Yes | | Dr._Ammir Rabadi | Yes | |
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