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Meeting Date:
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6/19/2018 - 7:00 PM
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Category:
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SCHOOL FACILITIES MANAGEMENT
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Type:
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Action
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Subject:
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22.14 Assignment of CAPITAL Architectural/Engineering Services for CIP 10833 “Replacement of the Underground Fuel Oil Storage Tank System” at Roosevelt High School - to Sammel Architecture, Under Contract No. 617161 in an amount not to exceed $34,000.00. Term is for 365 calendar days.
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District Goals:
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Enclosure
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File Attachment:
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Rationale:
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Via Resolution 16.4 at their stated meeting on September 19, 2017 the Board of Trustees increased the above contract to $1.5 million and extended the term to December 31, 2020.
This to assign the architectural/engineering required in the Emergency Declaration dated April 16, 2018.
Sammel will be producing construction bid documents, procuring the SED permit (work is eligible for State building aid), negotiating with the contractors, performing site inspections, attending construction meetings, creating punch list and producing project closeout documents for the replacement of the failed tank system. An additional task, converting the building to gas or a dual fuel system is to be investigated. The most feasible and cost effective plan will be implemented.
This Task was not issued for RFP due to the emergency declaration, project size, specific scope and the need for speed on this project.
This tank failed the annual Westchester County Department of Health (WCDOH) testing protocols. Further inspection indicate the tank is no longer serviceable and needs to be replaced. Ancillary work includes but is not limited to new tank, remote fill, pump set and electronic tank monitoring system along with soil remediation (if required) and related site restoration.
It is anticipated that the total cost of the entire project will be roughly $500,000 depending on the final design recommendations and barring unforeseen or extensive quantities of contaminated soils. The new system is required to be installed and fully functional by mid-October 2018.
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Funding:
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B5761CP110833.B17C01.B2046A1620 Local Capital Bonded Fund
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Resolution:
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Ladies and Gentlemen:
WHEREAS: under Resolution 17.5 at the stated meeting on January 20, 2016, the Board of Education authorized the award of “Architectural & Engineering Services for the School Facilities Management Department” to Sammel Architects for an amount not to exceed $1 million, and
WHEREAS: under Resolution 16.4 at their stated meeting on September 19, 2017 the Board of Trustees increased an awarded requirements Contract No. 617161 to Sammel Architecture, PLLC for an amount now totaling and not to exceed $1.5 million and extending the term to December 31, 2020, and
WHEREAS: work as defined under that contract is required for the capital project 10833 for “Replacement of the Underground Fuel Oil Storage Tank” at Roosevelt High School, and
WHEREAS: the response by Sammel Architecture, PLLC to a request for a proposal issued by the Facilities Department to was deemed most advantageous to the District at a cost not to exceed $34,000.00.
NOW THEREFORE BE IT RESOLVED: That the Superintendent of Schools is hereby authorized to assign Sammel Architecture, PLLC, 332 Route 100, Somers, NY 10589 the task of providing professional architectural/engineering services for CIP10833 “Replacement of the Underground Fuel Oil Storage Tank System” at Roosevelt High School for an amount not to exceed $34,000.00. under Contract No. 617161 for a term of 365 calendar days.
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Approvals:
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Recommended By:
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Signed By:
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John Carr - Executive Director
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Signed By:
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Tom Collich - Purchasing Director
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Signed By:
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Finance Department - Finance Reviewer
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Signed By:
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Elizabeth Janocha - Deputy Commissioner
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Signed By:
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John Liszewski - Commissioner
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Signed By:
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Matthew Gallagher - Corporation Counsel
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Signed By:
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Dr. Fenix Arias - Manager of Administration
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Signed By:
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Dr._Andrea_S. Coddett - Deputy Superintendent
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Signed By:
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Dr. Edwin M. Quezada - Superintendent of Schools
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Vote Results:
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| Original Motion | Member Kevin Cacace Moved, Member Pasquale Mondesando seconded to approve the Original motion 'Ladies and Gentlemen:
WHEREAS: under Resolution 17.5 at the stated meeting on January 20, 2016, the Board of Education authorized the award of “Architectural & Engineering Services for the School Facilities Management Department” to Sammel Architects for an amount not to exceed $1 million, and
WHEREAS: under Resolution 16.4 at their stated meeting on September 19, 2017 the Board of Trustees increased an awarded requirements Contract No. 617161 to Sammel Architecture, PLLC for an amount now totaling and not to exceed $1.5 million and extending the term to December 31, 2020, and
WHEREAS: work as defined under that contract is required for the capital project 10833 for “Replacement of the Underground Fuel Oil Storage Tank” at Roosevelt High School, and
WHEREAS: the response by Sammel Architecture, PLLC to a request for a proposal issued by the Facilities Department to was deemed most advantageous to the District at a cost not to exceed $34,000.00.
NOW THEREFORE BE IT RESOLVED: That the Superintendent of Schools is hereby authorized to assign Sammel Architecture, PLLC, 332 Route 100, Somers, NY 10589 the task of providing professional architectural/engineering services for CIP10833 “Replacement of the Underground Fuel Oil Storage Tank System” at Roosevelt High School for an amount not to exceed $34,000.00. under Contract No. 617161 for a term of 365 calendar days.'. Upon a Roll-Call Vote being taken, the vote was: Aye: 6 Nay: 0 Abstain: 1. | | The motion Carried 6 - 0 | | | | | Judith_Ramos Meier | Yes | | Rev. Steve Lopez | Yes | | Edgar Santana | Abstain | | Pasquale Mondesando | Yes | | Andrea Brown | Yes | | Kevin Cacace | Yes | | Dr. Rosalba Corrado Del Vecchio | Yes | |
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