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Meeting Date:
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6/19/2018 - 7:00 PM
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Category:
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SCHOOL FACILITIES MANAGEMENT
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Type:
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Action
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Subject:
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22.19 AWARD OF GENERAL FUND ANNUAL SERVICE CONTRACT for BID 6261 “Gym Equipment Maintenance” to Tri-State Folding Partitions Inc., in the amount of $98,150.00 for a term of 365 days.
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District Goals:
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Enclosure
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File Attachment:
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Rationale:
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Bids were advertised on or about April 6 and opened and read aloud in public on April 27, 2018. There were six bidders. The first apparent low bidder was at $2,093.00 was determined to be “non-responsive” for submitting an incomplete bid package. The three lowest responsible bids were all within $3,000 of each other.
The lowest responsive bid is only $5,160 more than the previous years’ contract.
Last years’ contract was awarded for $92,990.00 to Tri-State Folding Partitions Inc. $85,690.00 was expensed, and the contract was closed with a balance of $7,300.00.
Tri-State Folding Partitions Inc., has won this contract in the past through competitive bidding and has performed acceptably.
This is the annual service contract, with the provision for renewal up to three years by mutual consent and under the same terms and conditions as described for the preventive maintenance and repairs of the bleacher systems, movable partitions, backboard systems, safety checks and repair of damaged and unusable movable and fixed backboards throughout the District.
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Funding:
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450.5150.100000.1620. B2300 Contractual $17,350.00
450.5150.100000.1625. B2316 Repair $80,800.00
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Resolution:
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Ladies and Gentlemen:
WHEREAS: in compliance with NYS General Municipal Law 103 bids were duly solicited, opened in public and read aloud on April 27, 2018 for Bid 6261 “Gym Equipment Maintenance” and,
WHEREAS: Six bids were received with Tri-State Folding Partitions Inc. having the lowest responsive and responsible bid of $98,150.00, and
NOW THEREFORE BE IT RESOLVED: that the Superintendent of Schools is authorized to enter into a contract for Bid No. 6261 “Maintenance and Repairs of Gym Equipment” to Tri-State Folding Partitions Inc., 608 Chestnut Ridge Rd., Chestnut Ridge, NY, in the amount of $98,150.00 for a term of 365 days.
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Approvals:
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Recommended By:
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Signed By:
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John Carr - Executive Director
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Signed By:
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Tom Collich - Purchasing Director
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Signed By:
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Finance Department - Finance Reviewer
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Signed By:
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Elizabeth Janocha - Deputy Commissioner
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Signed By:
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John Liszewski - Commissioner
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Signed By:
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Matthew Gallagher - Corporation Counsel
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Signed By:
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Dr. Fenix Arias - Manager of Administration
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Signed By:
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Dr._Andrea_S. Coddett - Deputy Superintendent
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Signed By:
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Dr. Edwin M. Quezada - Superintendent of Schools
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Vote Results:
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| Original Motion | Member Kevin Cacace Moved, Member Pasquale Mondesando seconded to approve the Original motion 'Ladies and Gentlemen:
WHEREAS: in compliance with NYS General Municipal Law 103 bids were duly solicited, opened in public and read aloud on April 27, 2018 for Bid 6261 “Gym Equipment Maintenance” and,
WHEREAS: Six bids were received with Tri-State Folding Partitions Inc. having the lowest responsive and responsible bid of $98,150.00, and
NOW THEREFORE BE IT RESOLVED: that the Superintendent of Schools is authorized to enter into a contract for Bid No. 6261 “Maintenance and Repairs of Gym Equipment” to Tri-State Folding Partitions Inc., 608 Chestnut Ridge Rd., Chestnut Ridge, NY, in the amount of $98,150.00 for a term of 365 days.'. Upon a Roll-Call Vote being taken, the vote was: Aye: 6 Nay: 0 Abstain: 1. | | The motion Carried 6 - 0 | | | | | Dr. Rosalba Corrado Del Vecchio | Yes | | Kevin Cacace | Yes | | Andrea Brown | Yes | | Edgar Santana | Abstain | | Pasquale Mondesando | Yes | | Rev. Steve Lopez | Yes | | Judith_Ramos Meier | Yes | |
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