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Meeting Date:
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4/18/2018 - 7:00 PM
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Category:
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SCHOOL FACILITIES MANAGEMENT
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Type:
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Action
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Subject:
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20.15 ASSIGNMENT OF CAPITAL FUND PROFESSIONAL CONSTRUCTION MANAGEMENT Services for Various Capital Improvement Projects to Savin Engineers, PC under Contract No. 618507 in the amount of $600,400.00 for a term of 365 calendar days.
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District Goals:
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Enclosure
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File Attachment:
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Rationale:
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Via Resolution 17.7 at their stated meeting on March 16, 2016 the Board of Trustees awarded requirements contract 618507 to Savin Engineers for construction management services for an amount not to exceed $1 million which expires in April 30, 2018 and will be extended per the agreement for another 12 months under separate resolution.
Via Resolution 16.12 at their stated meeting on January 17, 2018 the Board of Trustees assigned
professional construction management services for CIP 10745, 10746 and 10809 to Savin Engineers, PC in the amount of $650,340.00. This was based on the results of RFP-364 A&B (A&B refers to two 6 project groups projects presented in the RFP for the purpose of garnering prices per project and the limits of each candidate to handle between 6 and 12 projects at one time.)
This resolution is to assign 4 additional CIP projects 10732, 10807, 10812 and 10817 with total project costs of roughly $14.5 million from that RFP 364 A&B to Savin under the same requirements contract, No. 618507 for the amount of $600,400.00.
The attached chart shows the combined work load assigned to Savin to date under RFP364 A&B.
There were four responders with fees ranging from 4.0% to 17.5% of the total project cost. Only two had the requisite experience with the SED. Of these Savin presented the best experience and price at 4%. Savin was determined to be the best candidate for both groups; being eligible, staffed and suited for these assignments.
It should be noted that the fee for School 30 was negotiated post response because the scope for work at School 30 was increased to $6 million by adding high tech security and extensive site work for the creation of additional parking lots at the school. This “added” scope was originally anticipated to be let under a separate bid but was combined into this one project.
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Funding:
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B5530CP110732.B18C01.B2040A1620, $249,500, LCBF
B5519CP110807.B18C01.B2040A1620, $219,000, LCBF
B5742CP110812.B17C01.B2040A1620 $39,866.66, LCBF
B5742CP110812.B18C01.B2040A1620 $ 26,333.34, LCBF
B5507CP110817.B17C01.B2040A1620, $65,700, LCBF
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Resolution:
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Ladies and Gentlemen:
WHEREAS: under Resolution 17.7 at the stated meeting on March 16, 2016, the Board of Education authorized the award of a requirements based, professional Construction Management services contract to Savin Engineers in response to District RFQ316 “Construction Management Services for the School Facilities Management Department” for an amount not to exceed $1 million, and
WHEREAS: work as defined under that contract is required for Capital Improvement Projects 10732, 10807, 10812 and 10817, and
WHEREAS: the response by Savin Engineers to request for proposal RFP-364 issued by the Facilities Department to provide construction management services to the above capital projects was deemed most advantageous to the District at a cost not to exceed $600,400.00.
NOW THEREFORE BE IT RESOLVED: That the Superintendent of Schools is hereby authorized to assign Savin Engineers, P.C., 3 Campus Drive, Pleasantville, NY 10570, to the task of providing professional Construction Management services for capital projects 10732, 10807, 10812 and 10817 at a cost not to exceed $600,400.00 for a term of 365 calendar days.
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Approvals:
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Recommended By:
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Signed By:
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John Carr - Executive Director
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Signed By:
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Tom Collich - Purchasing Director
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Signed By:
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Finance Department - Finance Reviewer
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Signed By:
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Elizabeth Janocha - Deputy Commissioner
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Signed By:
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John Liszewski - Commissioner
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Signed By:
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Michael Curti - Corporation Counsel
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Signed By:
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Dr. Fenix Arias - Manager of Administration
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Signed By:
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Dr._Andrea_S. Coddett - Deputy Superintendent
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Signed By:
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Dr. Edwin M. Quezada - Superintendent of Schools
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Vote Results:
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| Original Motion | Member Kevin Cacace Moved, Member Edgar Santana seconded to approve the Original motion 'Ladies and Gentlemen:
WHEREAS: under Resolution 17.7 at the stated meeting on March 16, 2016, the Board of Education authorized the award of a requirements based, professional Construction Management services contract to Savin Engineers in response to District RFQ316 “Construction Management Services for the School Facilities Management Department” for an amount not to exceed $1 million, and
WHEREAS: work as defined under that contract is required for Capital Improvement Projects 10732, 10807, 10812 and 10817, and
WHEREAS: the response by Savin Engineers to request for proposal RFP-364 issued by the Facilities Department to provide construction management services to the above capital projects was deemed most advantageous to the District at a cost not to exceed $600,400.00.
NOW THEREFORE BE IT RESOLVED: That the Superintendent of Schools is hereby authorized to assign Savin Engineers, P.C., 3 Campus Drive, Pleasantville, NY 10570, to the task of providing professional Construction Management services for capital projects 10732, 10807, 10812 and 10817 at a cost not to exceed $600,400.00 for a term of 365 calendar days.'. Upon a Roll-Call Vote being taken, the vote was: Aye: 8 Nay: 0. | | The motion Carried 8 - 0 | | | | | Dr. Rosalba Corrado Del Vecchio | Yes | | Kevin Cacace | Yes | | Andrea Brown | Yes | | Edgar Santana | Yes | | Pasquale Mondesando | Yes | | Judith_Ramos Meier | Yes | | John Jacono | Yes | | Rev. Steve Lopez | Yes | |
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