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Meeting Date:
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1/22/2020 - 7:00 PM
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Category:
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SCHOOL FACILITIES MANAGEMENT
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Type:
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Action
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Subject:
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15.7 CHANGE ORDER 1 (CREDIT) for CAPITAL Contract 2019-00000551, HVAC CIP10807 “Reconfiguration and or Classroom Additions” at Eugenio Maria de Hostos Micro Society School to Sun-Dance Energy Contractors, Inc., for the amount of $14,486.00; decreasing the contract amount from $653,615.20 to $639,129.20 and extending the contract term for an additional 183 calendar days.
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District Goals:
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Enclosure
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File Attachment:
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Rationale:
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A change order is a written agreement between the District and its contractor to change a building construction contract. They add to, delete from, or otherwise alter the work and/or progress schedule in the contract bid documents. CO’s are caused by any of three situations that can arise on a project: unforeseen conditions, design errors and omissions and owner directed extra work.
This Change Order consists of owner directed extra work, unforeseen conditions and design errors and omissions.
Items COP-3-A, B, C, D, E, F, H, & I are considered to be design errors & omissions by SFM and applies to additional HVAC work to reroute existing AC condensate drains, provide acoustical duct insulation for the new basement Energy Recovery Unit, remove and alter existing radiators in way of new walls. These items of work are in the amount of $15,500.00.
Items COP-4-F & J are for owner directed extra work and include replacing HVAC ceiling diffusers and grilles for the replacement of the Main Office ceiling and addition of toilet exhaust for Classroom 109 toilet room which was added under the request by the YPS Administration for the School’s Autistic program. These items of work are in the amount of $8,454.00.
COP-2-G is considered unforeseen and is for additional HVAC work to alter radiator piping for avoiding conflicts found during the installation of the new egress window in Music Room 004. This item of work is in the amount of $1,560.00.
The total value of all extra work is in the amount of $25,514.00 and less the contract contingency of $40,000.00 a credit change order is to be taken in the amount of $14,486.00.
FOCUS POPULATION: The stakeholders of the Eugenio Maria de Hostos Micro Society School.
ASSESSMENT PROCESS: Engineer, Construction Manager and School Facilities Management will be inspecting the contractor’s work and monitoring the construction schedule through on-site inspections, daily progress meetings and record keeping.
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Funding:
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B5519CP110807.B18C01.B2203A1620, $14,486.00>, Credit LCBF
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Resolution:
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Ladies and Gentlemen:
WHEREAS: by Resolution Board Item No. 19.2 at the Board of Trustees stated meeting on February 27, 2019, contract No. 2019-00000551 was recommended for award to Sun-Dance Energy Contractors, Inc. (d/b/a Markley Mechanical), 425 Central Avenue, Peekskill, NY 10566 and,
WHEREAS: in the course of executing the contracted work it was determined that work was not required to be performed to complete the project resulting is a credit in the amount of $14,486.00, decreasing the overall cost of the contract from $653,615.20 to $639,129.20.
WHEREAS: the contract requires an extension, extending the contract for an additional 183 days for completing final closeout and payments.
NOW THEREFORE BE IT RESOLVED: That the Superintendent of Schools is hereby authorized to issue Change Order 1 CREDIT to contract No. 2019-00000551, HVAC WORK, Contract 2, CIP10807 “Reconfiguration and or Classroom Additions” at Eugenio Maria de Hostos Micro Society School to Sun-Dance Energy Contractors, Inc. (d/b/a Markley Mechanical) for the amount of $14,486.00, decreasing the overall cost of the contract from $653,615.20 to $639,129.20.
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Approvals:
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Recommended By:
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Signed By:
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John Carr - Executive Director
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Signed By:
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Finance Department - Finance Reviewer
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Signed By:
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Tom Collich - Purchasing Director
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Signed By:
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Elizabeth Janocha - Deputy Commissioner
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Signed By:
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John Liszewski - Commissioner
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Signed By:
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Matthew Gallagher - Corporation Counsel
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Signed By:
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Dr._Andrea_S. Coddett - Deputy Superintendent
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Signed By:
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Dr. Edwin M. Quezada - Superintendent of Schools
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Vote Results:
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| Original Motion | Member Kevin Cacace Moved, Member Andrea Brown seconded to approve the Original motion 'Ladies and Gentlemen:
WHEREAS: by Resolution Board Item No. 19.2 at the Board of Trustees stated meeting on February 27, 2019, contract No. 2019-00000551 was recommended for award to Sun-Dance Energy Contractors, Inc. (d/b/a Markley Mechanical), 425 Central Avenue, Peekskill, NY 10566 and,
WHEREAS: in the course of executing the contracted work it was determined that work was not required to be performed to complete the project resulting is a credit in the amount of $14,486.00, decreasing the overall cost of the contract from $653,615.20 to $639,129.20.
WHEREAS: the contract requires an extension, extending the contract for an additional 183 days for completing final closeout and payments.
NOW THEREFORE BE IT RESOLVED: That the Superintendent of Schools is hereby authorized to issue Change Order 1 CREDIT to contract No. 2019-00000551, HVAC WORK, Contract 2, CIP10807 “Reconfiguration and or Classroom Additions” at Eugenio Maria de Hostos Micro Society School to Sun-Dance Energy Contractors, Inc. (d/b/a Markley Mechanical) for the amount of $14,486.00, decreasing the overall cost of the contract from $653,615.20 to $639,129.20.'. Upon a Roll-Call Vote being taken, the vote was: Aye: 7 Nay: 0. | | The motion Carried 7 - 0 | | | | | Dr. John Castanaro | Yes | | Dr._Edward Fergus | Yes | | Andrea Brown | Yes | | Kevin Cacace | Yes | | Dr. Rosalba Corrado Del Vecchio | Yes | | Rev. Steve Lopez | Yes | | Judith_Ramos Meier | Yes | |
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