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Meeting Date:
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4/18/2018 - 7:00 PM
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Category:
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SCHOOL FACILITIES MANAGEMENT
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Type:
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Action
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Subject:
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20.5 Assignment of CAPITAL Architectural/Engineering Services for CIP 10830 “Replacement of the Underground Fuel Oil Storage Tank System” at School 17 - to Fuller and D’Angelo, P.C. Architects and Planners in an amount not to exceed $25,000.00. Term is for 365 calendar days.
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District Goals:
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Enclosure
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File Attachment:
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Rationale:
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This to award the architectural/engineering required in the Emergency Declaration date March 15, 2018 for the above referenced tank replacement.
Via Resolution 16.9 at their stated meeting on March 22, 2018 the Board of Trustees increased an awarded requirements contract to Fuller and D’Angelo P.C. Architects and Planners for an amount now totaling and not to exceed $1.5 million and extending the term to January 16, 2021. Today’s resolution is to assign the following specific capital work under that contract.
F&D will be producing construction bid documents, procuring the SED permit (work is eligible for State building aid), negotiating with the contractors, performing site inspections, attending construction meetings, creating punch list and producing project closeout documents. This Task was not issued for RFP due to the emergency declaration, project size, specific scope and the need for speed on this project.
The proposal received is for $21,000 to which we are adding $4,000 for District directed additional services and reimbursable expenses such as soil sampling and testing if required.
This tank failed the annual Westchester County Department of Health (WCDOH) testing protocols. Further inspection indicate the tank is no longer serviceable and needs to be replaced. Ancillary work includes but is not limited to new tank, remote fill, pump set and electronic tank monitoring system along with soil remediation (if required) and related site restoration.
It is anticipated that the total cost of the entire project will be roughly $400,000 barring unforeseen or extensive quantities of contaminated soils. The new tank is required to have been installed and fully functional by mid-September 2018.
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Funding:
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B5517CP110830.B18C01.B2046A1620 $ 25,000 Local Capital Bonded Fund
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Resolution:
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Ladies and Gentlemen:
WHEREAS: under Resolution 17.5 at the stated meeting on January 20, 2016, the Board of Education authorized the award of a requirements based, professional Architectural/Engineering services contract to Fuller and D’Angelo Architects and Planners in response to District RFQ313 “Architectural & Engineering Services for the School Facilities Management Department” for an amount not to exceed $1 million, and
WHEREAS: under Resolution 16.9 at their stated meeting on March 22, 2018 the Board of Trustees increased an awarded requirements contract to Fuller and D’Angelo P.C. Architects and Planners for an amount now totaling and not to exceed $1.5 million and extending the term to January 16, 2021, and
WHEREAS: work as defined under that contract is required for the capital project EMERGENCY DECLARATION for REPLACEMENT OF UNDERGROUND FUEL OIL STORAGE TANK at SCHOOL 17, and
WHEREAS: the response by F&D to a request for a proposal issued by the Facilities Department to was deemed most advantageous to the District at a cost not to exceed $25,000.00
NOW THEREFORE BE IT RESOLVED: That the Superintendent of Schools is hereby authorized to appoint Fuller and D’Angelo, P.C. Architects and Planners, 45 Knollwood Road, Elmsford, New York 10523 to the task of providing professional Architectural/Engineering services for CIP10830 “Replacement of the Underground Fuel Oil Storage Tank System” at School 17 - to Fuller and D’Angelo, P.C. Architects and Planners in an amount not to exceed $25,000.00. Term is for 365 calendar days.
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Approvals:
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Recommended By:
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Signed By:
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John Carr - Executive Director
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Signed By:
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Tom Collich - Purchasing Director
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Signed By:
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Finance Department - Finance Reviewer
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Signed By:
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Elizabeth Janocha - Deputy Commissioner
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Signed By:
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John Liszewski - Commissioner
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Signed By:
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Michael Curti - Corporation Counsel
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Signed By:
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Dr. Fenix Arias - Manager of Administration
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Signed By:
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Dr._Andrea_S. Coddett - Deputy Superintendent
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Signed By:
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Dr. Edwin M. Quezada - Superintendent of Schools
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Vote Results:
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| Original Motion | Member Kevin Cacace Moved, Member Edgar Santana seconded to approve the Original motion 'Ladies and Gentlemen:
WHEREAS: under Resolution 17.5 at the stated meeting on January 20, 2016, the Board of Education authorized the award of a requirements based, professional Architectural/Engineering services contract to Fuller and D’Angelo Architects and Planners in response to District RFQ313 “Architectural & Engineering Services for the School Facilities Management Department” for an amount not to exceed $1 million, and
WHEREAS: under Resolution 16.9 at their stated meeting on March 22, 2018 the Board of Trustees increased an awarded requirements contract to Fuller and D’Angelo P.C. Architects and Planners for an amount now totaling and not to exceed $1.5 million and extending the term to January 16, 2021, and
WHEREAS: work as defined under that contract is required for the capital project EMERGENCY DECLARATION for REPLACEMENT OF UNDERGROUND FUEL OIL STORAGE TANK at SCHOOL 17, and
WHEREAS: the response by F&D to a request for a proposal issued by the Facilities Department to was deemed most advantageous to the District at a cost not to exceed $25,000.00
NOW THEREFORE BE IT RESOLVED: That the Superintendent of Schools is hereby authorized to appoint Fuller and D’Angelo, P.C. Architects and Planners, 45 Knollwood Road, Elmsford, New York 10523 to the task of providing professional Architectural/Engineering services for CIP10830 “Replacement of the Underground Fuel Oil Storage Tank System” at School 17 - to Fuller and D’Angelo, P.C. Architects and Planners in an amount not to exceed $25,000.00. Term is for 365 calendar days.'. Upon a Roll-Call Vote being taken, the vote was: Aye: 8 Nay: 0. | | The motion Carried 8 - 0 | | | | | Dr. Rosalba Corrado Del Vecchio | Yes | | Kevin Cacace | Yes | | Andrea Brown | Yes | | Pasquale Mondesando | Yes | | Judith_Ramos Meier | Yes | | Edgar Santana | Yes | | Rev. Steve Lopez | Yes | | John Jacono | Yes | |
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