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Meeting Date:
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11/15/2017 - 7:00 PM
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Category:
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SCHOOL FACILITIES MANAGEMENT
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Type:
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Action
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Subject:
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17.7 AWARD OF A GENERAL FUND SERVICE CONTRACT for the Chemical Treatment of Heating and Cooling Water Systems to SYNTEC Corporation for an amount not to exceed $14,975.00.
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District Goals:
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Enclosure
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File Attachment:
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Rationale:
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This resolution replaces Resolution 17.4 “EXTENSION OF A GENERAL FUND SERVICE CONTRACT for the Chemical Treatment of Heating and Cooling Water Systems to Syntec Corporation, Contract No. 616117” approved at the stated meeting held on September 21, 2016. The September resolution is being rescinded via separate resolution at the November stated meeting because it was discovered that the original agreement did not have the appropriate extension clause required to permit an extension. A new Request for Quotes (RFQ) was issued in September.
It is noted that the original agreement was a quote for $27,200.00 under a requirements basis. Only $20,557.07 worth of services were required. The new RFQ price is now $14,975.00. The drop in price is due to the familiarity with the District that Syntec has developed and the reduced scope of work. Initial repairs were made to the systems under previous years do not need to be done under this quote.
This is to service and maintain the chemical water treatment program for the heating and cooling systems in 10 of the District schools. This will cover the treatment of boiler, feed, condensate, chilled water, condenser and closed loop hot water systems. This treatment is to limit corrosion, freeze ups and bacterial growth in the above systems.
An RFQ was issued to four select vendors (Syntec Corporation, B & C Control Service Inc., Clearwater Industries and Sound Water Treatment Center Inc.)
by Purchasing. Two vendors submitted quotes which were opened on October 2, 2017. The lowest price bid was by SYNTEC Corporation Water Management Group, 109 Rodgers Road, Wilmington Delaware, 19801. The second lowest responder is Sound Water Treatment with a quote of $32,119.00.
TERM OF CONTRACT – 365 Calendar Days up to October 31, 2018
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Funding:
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450.5150.100000.1620.B2300 Contractual $14,975.00.
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Resolution:
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Ladies and Gentlemen;
WHEREAS; in its desire to maintain its HVAC systems and to limit microbial growth, the district has issued fax quotes to perform water treatments and service water treatment equipment as required, and
WHEREAS; quotes to perform this work were solicited and opened on Septemebr 28, 2017 and upon examination of these quotes the lowest responsive proposer was determined,
NOW THEREFORE BE IT RESOLVED: That the award for the Chemical Treatment of Heating and Cooling Water Systems to SYNTEC Corporation Management Group, 109 Rodgers Road, Wilmington Delawre, 19801 for an amount not to exceed $14,975.00 for a contract period of 365 calendar days.
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Approvals:
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Recommended By:
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Signed By:
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John Carr - Executive Director
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Signed By:
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Tom Collich - Purchasing Director
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Signed By:
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Finance Department - Finance Reviewer
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Signed By:
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Elizabeth Janocha - Deputy Commissioner
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Signed By:
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John Liszewski - Commissioner
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Signed By:
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Michael Curti - Corporation Counsel
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Signed By:
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Dr._Andrea_S. Coddett - Deputy Superintendent
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Signed By:
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Dr. Edwin M. Quezada - Superintendent of Schools
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Vote Results:
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| Original Motion | Member Kevin Cacace Moved, Member Judith_Ramos Meier seconded to approve the Original motion 'Ladies and Gentlemen;
WHEREAS; in its desire to maintain its HVAC systems and to limit microbial growth, the district has issued fax quotes to perform water treatments and service water treatment equipment as required, and
WHEREAS; quotes to perform this work were solicited and opened on Septemebr 28, 2017 and upon examination of these quotes the lowest responsive proposer was determined,
NOW THEREFORE BE IT RESOLVED: That the award for the Chemical Treatment of Heating and Cooling Water Systems to SYNTEC Corporation Management Group, 109 Rodgers Road, Wilmington Delawre, 19801 for an amount not to exceed $14,975.00 for a contract period of 365 calendar days.'. Upon a Roll-Call Vote being taken, the vote was: Aye: 8 Nay: 0. | | The motion Carried 8 - 0 | | | | | Kevin Cacace | Yes | | Edgar Santana | Yes | | Pasquale Mondesando | Yes | | Andrea Brown | Yes | | Rev. Steve Lopez | Yes | | Judith_Ramos Meier | Yes | | John Jacono | Yes | | Dr._Nader_J. Sayegh | Yes | |
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