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Meeting Date:
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6/19/2018 - 7:00 PM
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Category:
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SCHOOL FACILITIES MANAGEMENT
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Type:
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Action
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Subject:
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22.17 AWARD OF GENERAL FUND ANNUAL SERVICE CONTRACT for BID 6277 “Annual Maintenance
and Repair Air Conditioning Equipment” to Best Climate Control Corp., in the amount of $558,362.50 for a term of 365 days.
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District Goals:
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Enclosure
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File Attachment:
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Rationale:
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Bids for RFP 6277 were publically advertised, received and opened on April 25, 2018. Only two bids were received and reviewed. The apparent low bidder, HiTech AC Service at $476,420.00 withdrew their bid because of mistake they made in pricing.
Best Climate Control Corp., has won this contract in the past through competitive bidding and has performed acceptably. Last year’s contract was awarded for $448,000.00, out of which $440,400.00 is has been expensed to date. It will be substantially spent out before the expiration date.
This is the annual service contract, with the provision for renewal upto three years by mutual consent under the same terms and conditions for the annual service, preventative maintenance and repairs of all chiller and roof-top mounted air conditioner systems throughout the District.
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Funding:
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450.5150.100000.1620. B2300 Contractual $ 267,500.00
450.5150.100000.1625. B2316 Repair $ 290,862.50
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Resolution:
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Ladies and Gentlemen:
WHEREAS: in compliance with NYS General Municipal Law 103 bids were duly solicited, opened in public and read aloud on April 25, 2018 for Bid 6277 and,
WHEREAS: Two bids were received with Best Climate Control Corp., being the lowest responsive and responsible bid of $558,362.50, and
NOW THEREFORE BE IT RESOLVED: that the Superintendent of Schools is authorized to enter into a contract for Bid No. 6277 “Annual Maintenance Service and Repair For The Inspection, Start Up, Preventive Maintenance And End Of Season Shut Down Of Air Conditioning Equipment” to Best Climate Control Corp., 75 Orville Drive, Bohemia, NY 11716 in the amount of 558,362.50 for a term of 365 days.
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Approvals:
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Recommended By:
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Signed By:
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John Carr - Executive Director
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Signed By:
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Tom Collich - Purchasing Director
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Signed By:
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Finance Department - Finance Reviewer
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Signed By:
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Elizabeth Janocha - Deputy Commissioner
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Signed By:
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John Liszewski - Commissioner
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Signed By:
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Matthew Gallagher - Corporation Counsel
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Signed By:
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Dr. Fenix Arias - Manager of Administration
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Signed By:
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Dr._Andrea_S. Coddett - Deputy Superintendent
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Signed By:
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Dr. Edwin M. Quezada - Superintendent of Schools
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Vote Results:
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| Original Motion | Member Kevin Cacace Moved, Member Pasquale Mondesando seconded to approve the Original motion 'Ladies and Gentlemen:
WHEREAS: in compliance with NYS General Municipal Law 103 bids were duly solicited, opened in public and read aloud on April 25, 2018 for Bid 6277 and,
WHEREAS: Two bids were received with Best Climate Control Corp., being the lowest responsive and responsible bid of $558,362.50, and
NOW THEREFORE BE IT RESOLVED: that the Superintendent of Schools is authorized to enter into a contract for Bid No. 6277 “Annual Maintenance Service and Repair For The Inspection, Start Up, Preventive Maintenance And End Of Season Shut Down Of Air Conditioning Equipment” to Best Climate Control Corp., 75 Orville Drive, Bohemia, NY 11716 in the amount of 558,362.50 for a term of 365 days.'. Upon a Roll-Call Vote being taken, the vote was: Aye: 6 Nay: 0 Abstain: 1. | | The motion Carried 6 - 0 | | | | | Dr. Rosalba Corrado Del Vecchio | Yes | | Kevin Cacace | Yes | | Andrea Brown | Yes | | Edgar Santana | Abstain | | Pasquale Mondesando | Yes | | Rev. Steve Lopez | Yes | | Judith_Ramos Meier | Yes | |
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