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Meeting Date:
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8/21/2019 - 6:30 PM
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Category:
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SCHOOL FACILITIES MANAGEMENT
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Type:
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Action
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Subject:
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15.30 Assignment of PART of Architectural/Engineering services for CAPITAL 10878 “Roof, Doors, Boiler System Replacement, and Site Upgrades” at School 29 under Requirements Contract 617108 to Fuller and D’Angelo, P.C., Architects in the amount of $513,750.00 for 1095 calendar days.
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District Goals:
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Enclosure
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File Attachment:
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Rationale:
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RFP 420-19-011 for the subject project was issued on May 8, 2019 to the 5 firms who were awarded requirements contracts via Resolution 17.5 at the January 20, 2016 meeting. Responses were received from 3 firms on May 22, 2019. As result of the examination of the responses, it was determined that Fuller and D’Angelo, P.C., Architects (F&D) would be the best firm suited for this project.
This resolution will assign only five of the seven tasks as delineated in the RFP up to the point of the issuance of a building permit by the SED for a fee up to $513,750.00, including expected reimbursable expenses. The final two phases for post permit work, Bidding & Negotiation and Construction Administration including expected reimbursable expenses, at a cost up to $206,250.00 will be awarded at a later date under separate resolution. This will most likely be in the fall of 2020. The funding for the construction, roughly $10.8M will be also be fully funded at that time via future bond sales.
Overall cost of CIP 10878 is estimated at $10.8M. Only this partial task fee is being funded at this time. Work is anticipated to take two years and commence in the winter of 2021. Scope of work is to include but necessarily be limited to new: roof, brick pointing, exterior doors, exterior lighting, heat plant & controls, fuel oil storage tank, emergency generator, windows, security system, ADA toilet rooms, building signage, select flooring, ceilings & lights. Site work to include curbs, sidewalks, drainage, signage, gates and paving.
The services that F&D will provide include but are not limited to: review existing drawings and survey the school infrastructure and to confirm existing conditions, confirm the scope of work and develop a project budget, prepare construction documents and specifications for procurement of a building permit from the NY State Education Department, issuance of construction documents for public bid and provide the District with construction administration services.
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Funding:
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B5529CP110878.B19C02.B2046A1620 $513,750.00 LCBF
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Resolution:
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Ladies and Gentlemen:
WHEREAS: under Resolution 17.5 at the stated meeting on January 20, 2016, the Board of Education authorized the award of a requirements based, professional Architectural/Engineering services contract to Fuller and D’Angelo Architects and Planners in response to District RFQ313 “Architectural & Engineering Services for the School Facilities Management Department” for an amount not to exceed $1 million, and
WHEREAS: architectural and/or engineering services as specified under Contract 617108 are required for CAPITAL 10878 “Roof, Doors, Boiler System Replacement, and Site Upgrades” at School 29, and
WHEREAS: two phases of the assigned task under this assignment; Bidding & Negotiations and Construction Administration are not required for approximately one year and can be deferred until required, and
WHEREAS: the response by F&D to RFP 420-19-11 issued by the Facilities Department to was deemed to be most advantageous to the District with assignment of select services at a cost not to exceed $513,750.00.
NOW THEREFORE BE IT RESOLVED: That the Superintendent of Schools is hereby authorized to appoint Fuller and D’Angelo, P.C. Architects and Planners, 45 Knollwood Road, Elmsford, New York 10523 to the task of providing professional Architectural/Engineering services for capital project CIP 10878 “Roof, Doors, Boiler System Replacement, and Site Upgrades” at School 29 RFP 420-19-11 under Requirements Contract 617108 to Fuller and D’Angelo, P.C., Architects in the amount of $513,750.
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Approvals:
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Recommended By:
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Signed By:
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John Carr - Executive Director
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Signed By:
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Finance Department - Finance Reviewer
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Signed By:
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Tom Collich - Purchasing Director
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Signed By:
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Elizabeth Janocha - Deputy Commissioner
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Signed By:
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John Liszewski - Commissioner
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Signed By:
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Matthew Gallagher - Corporation Counsel
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Signed By:
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Dr._Andrea_S. Coddett - Deputy Superintendent
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Signed By:
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Dr. Edwin M. Quezada - Superintendent of Schools
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Vote Results:
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| Original Motion | Member Kevin Cacace Moved, Member Abdool H. Jamal seconded to approve the Original motion 'Ladies and Gentlemen:
WHEREAS: under Resolution 17.5 at the stated meeting on January 20, 2016, the Board of Education authorized the award of a requirements based, professional Architectural/Engineering services contract to Fuller and D’Angelo Architects and Planners in response to District RFQ313 “Architectural & Engineering Services for the School Facilities Management Department” for an amount not to exceed $1 million, and
WHEREAS: architectural and/or engineering services as specified under Contract 617108 are required for CAPITAL 10878 “Roof, Doors, Boiler System Replacement, and Site Upgrades” at School 29, and
WHEREAS: two phases of the assigned task under this assignment; Bidding & Negotiations and Construction Administration are not required for approximately one year and can be deferred until required, and
WHEREAS: the response by F&D to RFP 420-19-11 issued by the Facilities Department to was deemed to be most advantageous to the District with assignment of select services at a cost not to exceed $513,750.00.
NOW THEREFORE BE IT RESOLVED: That the Superintendent of Schools is hereby authorized to appoint Fuller and D’Angelo, P.C. Architects and Planners, 45 Knollwood Road, Elmsford, New York 10523 to the task of providing professional Architectural/Engineering services for capital project CIP 10878 “Roof, Doors, Boiler System Replacement, and Site Upgrades” at School 29 RFP 420-19-11 under Requirements Contract 617108 to Fuller and D’Angelo, P.C., Architects in the amount of $513,750.'. Upon a Roll-Call Vote being taken, the vote was: Aye: 5 Nay: 0. | | The motion Carried 5 - 0 | | | | | Abdool H. Jamal | Yes | | Dr._Ammir Rabadi | Yes | | Dr. Rosalba Corrado Del Vecchio | Yes | | Rev. Steve Lopez | Yes | | Kevin Cacace | Yes | |
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