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Meeting Date:
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3/18/2020 - 5:00 PM
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Category:
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SCHOOL FACILITIES MANAGEMENT
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Type:
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Action
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Subject:
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16.6 Assignment of Professional Architectural/Engineering Services Task CIP 10891 “Replacement of Ceilings, Lights & Heating Plant Site Piping” at the Roosevelt High School under an existing Requirements Contract under RFP404 to Eisenbach & Ruhnke Engineering, P.C., in the amount of $65,000.00 for 365 calendar days.
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District Goals:
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Enclosure
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File Attachment:
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Rationale:
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Via Resolution 15.15 at their stated meeting on February 26, 2020, the Board of Trustees awarded a requirements contract to Eisenbach & Ruhnke Engineering, P.C. (E&R) for an amount not to exceed $1.0 million. The subject task is being assigned to E&R under this contract.
The project scope of work involves the replacement of the Cafeteria Addition corridor and stair ceilings and lighting with new acoustical ceilings and energy efficient LED lighting and the replacement of the deteriorated hot water supply and return piping which runs underground outside the school from the Boiler Room located next to the Autoshop wing to the Library wing. The underground piping has been repaired three times since being entered into service, twice during the year 2019/2020 school year.
E&R’s base proposal for $54,000.00 is to provide services that include but are not limited to: review existing drawings and survey the school infrastructure and to confirm existing conditions. Confirm the scope of work and develop a project budget. Prepare construction documents and specifications for procurement of a Building Permit from the NY State Education Department, issuance of construction documents for public bid and provide the District with construction administration services.
The department has earmarked another $11,000 for potential reimbursable costs such as testing for asbestos, probes, printing and or special testing during construction. This brings the maximum fee for this task up to $65,000.00.
This project cost is currently anticipated to be roughly $500,000.00 and construction is planned for the summer of 2020.
This RFP was issued only to E&R due to its limited scope. The firm has worked on numerous other projects and is well qualified to undertake this project.
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Funding:
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B5755CP110891.B20C03.B2046A1620, $65,000.00
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Resolution:
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Ladies and Gentlemen:
WHEREAS: under Resolution 15.15 at the stated meeting on February 26, 2020 the Board of Education authorized the award of a requirements based, professional Architectural/Engineering services contract to Eisenbach & Ruhnke Engineering, P.C. in response to District RFP404 “Architectural & Engineering Services for the School Facilities Management Department” for an amount not to exceed $1 million, and
WHEREAS: work as defined under that contract is required for capital project 10891, “Replacement of Ceilings, Lights & Heating Plant Site Piping” at the Roosevelt High School, and
WHEREAS: the response by Fuller and D’Angelo P.C. Architects and Planners was deemed most advantageous to the District at a cost not to exceed $65,000.00 including $11,000 in reimbursables.
NOW THEREFORE BE IT RESOLVED: That the Superintendent of Schools is hereby authorized to appoint Eisenbach & Ruhnke Engineering, P.C., 291 Genessee Street, Utica, NY 13501 to the task of providing professional Architectural/Engineering services for CIP 10891 “Replacement of Ceilings, Lights & Heating Plant Site Piping” at Roosevelt High School RFP 420-1910 under a Requirements Contract to Eisenbach & Ruhnke Engineering, P.C., in the amount of $65,000.00 for 365 calendar days.
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Approvals:
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Recommended By:
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Signed By:
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John Carr - Executive Director
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Signed By:
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Finance Department - Finance Reviewer
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Signed By:
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Tom Collich - Purchasing Director
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Signed By:
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Elizabeth Janocha - Deputy Commissioner
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Signed By:
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John Liszewski - Commissioner
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Signed By:
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Matthew Gallagher - Corporation Counsel
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Signed By:
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Dr._Andrea_S. Coddett - Deputy Superintendent
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Signed By:
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Dr. Edwin M. Quezada - Superintendent of Schools
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Vote Results:
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| Original Motion | Member Kevin Cacace Moved, Member Dr._Edward Fergus seconded to approve the Original motion 'Ladies and Gentlemen:
WHEREAS: under Resolution 15.15 at the stated meeting on February 26, 2020 the Board of Education authorized the award of a requirements based, professional Architectural/Engineering services contract to Eisenbach & Ruhnke Engineering, P.C. in response to District RFP404 “Architectural & Engineering Services for the School Facilities Management Department” for an amount not to exceed $1 million, and
WHEREAS: work as defined under that contract is required for capital project 10891, “Replacement of Ceilings, Lights & Heating Plant Site Piping” at the Roosevelt High School, and
WHEREAS: the response by Fuller and D’Angelo P.C. Architects and Planners was deemed most advantageous to the District at a cost not to exceed $65,000.00 including $11,000 in reimbursables.
NOW THEREFORE BE IT RESOLVED: That the Superintendent of Schools is hereby authorized to appoint Eisenbach & Ruhnke Engineering, P.C., 291 Genessee Street, Utica, NY 13501 to the task of providing professional Architectural/Engineering services for CIP 10891 “Replacement of Ceilings, Lights & Heating Plant Site Piping” at Roosevelt High School RFP 420-1910 under a Requirements Contract to Eisenbach & Ruhnke Engineering, P.C., in the amount of $65,000.00 for 365 calendar days.'. Upon a Roll-Call Vote being taken, the vote was: Aye: 9 Nay: 0. | | The motion Carried 9 - 0 | | | | | Dr. John Castanaro | Yes | | Dr._Edward Fergus | Yes | | Abdool H. Jamal | Yes | | Dr._Ammir Rabadi | Yes | | Dr. Rosalba Corrado Del Vecchio | Yes | | Andrea Brown | Yes | | Kevin Cacace | Yes | | Rev. Steve Lopez | Yes | | Judith_Ramos Meier | Yes | |
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