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Meeting Date:
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10/16/2019 - 7:00 PM
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Category:
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SCHOOL FACILITIES MANAGEMENT
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Type:
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Action
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Subject:
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15.3 THIRD AMENDMENT TO CAPITAL FUNDED Contract 617108 for Professional Architectural Services on a Requirements Basis to Fuller and D’Angelo P.C. Architects & Planners, P.C. in the amount of $2,500,000.00 increasing the total contract to $4,500,000.00.
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District Goals:
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Enclosure
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File Attachment:
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Rationale:
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This amendment is required to provide funding for work beyond the amended funding of $2.5 million.
This is to provide funding for additional CIP’s recently assigned to F&D such as School 32, School 29 Fermi, and Lincoln High. A tabulation of all assignments and fees to date is attached. Part of the assignments include construction administration and document closeout the completion of which will be as late as early 2023. The current contract expires on or about January 31, 2021 and shall be extended to January 31, 2023.
The $4.5 million dollar figure indicated above is an upper limit for expenditure under this agreement and will not be encumbered unless specific tasks are assigned, via Board resolutions.
The City issued RFP 404 “On-Call Architectural Services” on the BOE’s behalf to replace the current A/E contracts and received 17 responses. These responses were forwarded to this office for review, comment and final selection recommendation on September 19, 2019.
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Funding:
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CAPITAL BOND FUNDS ON A PROJECT BY PROJECT BASIS
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Resolution:
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Ladies and Gentlemen:
WHEREAS: The District has a need for on-going professional architectural and engineering services for the maintenance and improvement of its physical plant, and
WHEREAS: such services have been duly solicited in compliance with NYS Municipal Law 104B and the City of Yonkers procurement policy through the issuance of the publicly advertised request for proposal RFP313 “Architectural & Engineering Services for the School Facilities Management Department”, and
WHEREAS: Via Resolution 17.5 at the stated meeting on January 20, 2016 the Board of Trustees awarded requirements contract 617108 to Fuller and D’Angelo Architects and Planners, P.C., for an amount not to exceed $1 million and,
WHEREAS: Via Resolution 16.9 at the stated meeting on March 22, 2018 this contract was amended the first time to provide an additional $500,000 in design services and extend the contract term to January 16, 2021, and
WHEREAS: Via Resolution 20.3 at the stated meeting on May 15, 2019 this contract was amended the second time to provide an additional $1,000,000.00 in design services and extend the contract term to January 31, 2021, and
WHEREAS: additional tasks beyond the current contract amount and term are required by the District of Fuller and D’Angelo P.C. Architects and Planners, P.C., and
WHEREAS: the current limit of the existing contract is therefore to be increased by $2 million to a total of $2.5 million to provide for such services if and when they become required.
NOW THEREFORE BE IT RESOLVED: That the Superintendent of School be authorized to amend for the third time Contract 617108 for Professional Architectural Engineering Services on a Requirements Basis to Fuller and D’Angelo P.C. Architects and Planners, P.C. to increase the available limit to $4,500,000.00 and extend the term to January 31, 2023 per RFP313 “Architectural & Engineering Services for the School Facilities Management Department”.
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Approvals:
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Recommended By:
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Signed By:
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John Carr - Executive Director
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Signed By:
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Finance Department - Finance Reviewer
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Signed By:
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Tom Collich - Purchasing Director
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Signed By:
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Elizabeth Janocha - Deputy Commissioner
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Signed By:
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John Liszewski - Commissioner
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Signed By:
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Matthew Gallagher - Corporation Counsel
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Signed By:
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Dr._Andrea_S. Coddett - Deputy Superintendent
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Signed By:
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Dr. Edwin M. Quezada - Superintendent of Schools
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Vote Results:
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| Original Motion | Member Dr._Edward Fergus Moved, Member Abdool H. Jamal seconded to approve the Original motion 'Ladies and Gentlemen:
WHEREAS: The District has a need for on-going professional architectural and engineering services for the maintenance and improvement of its physical plant, and
WHEREAS: such services have been duly solicited in compliance with NYS Municipal Law 104B and the City of Yonkers procurement policy through the issuance of the publicly advertised request for proposal RFP313 “Architectural & Engineering Services for the School Facilities Management Department”, and
WHEREAS: Via Resolution 17.5 at the stated meeting on January 20, 2016 the Board of Trustees awarded requirements contract 617108 to Fuller and D’Angelo Architects and Planners, P.C., for an amount not to exceed $1 million and,
WHEREAS: Via Resolution 16.9 at the stated meeting on March 22, 2018 this contract was amended the first time to provide an additional $500,000 in design services and extend the contract term to January 16, 2021, and
WHEREAS: Via Resolution 20.3 at the stated meeting on May 15, 2019 this contract was amended the second time to provide an additional $1,000,000.00 in design services and extend the contract term to January 31, 2021, and
WHEREAS: additional tasks beyond the current contract amount and term are required by the District of Fuller and D’Angelo P.C. Architects and Planners, P.C., and
WHEREAS: the current limit of the existing contract is therefore to be increased by $2 million to a total of $2.5 million to provide for such services if and when they become required.
NOW THEREFORE BE IT RESOLVED: That the Superintendent of School be authorized to amend for the third time Contract 617108 for Professional Architectural Engineering Services on a Requirements Basis to Fuller and D’Angelo P.C. Architects and Planners, P.C. to increase the available limit to $4,500,000.00 and extend the term to January 31, 2023 per RFP313 “Architectural & Engineering Services for the School Facilities Management Department”.'. Upon a Roll-Call Vote being taken, the vote was: Aye: 6 Nay: 0. | | The motion Carried 6 - 0 | | | | | Dr._Edward Fergus | Yes | | Dr. John Castanaro | Yes | | Abdool H. Jamal | Yes | | Dr._Ammir Rabadi | Yes | | Rev. Steve Lopez | Yes | | Kevin Cacace | Yes | |
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