Review Agenda Item
Meeting Date: 1/18/2023 - 5:30 PM
Category: INFORMATION TECHNOLOGY
Type: Action
Subject: 16.2 Inventory Software Renewal – November 16, 2022 – June 30, 2023
District Goals:
Enclosure
File Attachment:
Renewal Order Form - Q-123426.pdf
Sole Source All Solutions Jan 2022_Self Service.pdf
BOCS-Inventory - January 2023.xlsx
Rationale: Information Technology Department – GML 104B
Frontline (Sole Source) $16,493.26
Term – November16, 2022 – June 30, 2023
Total Amount Not to Exceed – $16,493.26
Account Number – 450-5164-100000-1620-B2300 (Contractual)
Scope – The District has been using Hayes TipWeb IT Inventory and Asset Management software since September 2020. Hayes has since been acquired by Frontline, and the continued maintenance and support will now be provided through Frontline, the sole source provider. This resolution is for the renewal of our subscription from November 16, 2022 – June 30, 2023. Since the subscription originally expired in November, we worked with the vendor to provide us with a subscription renewal that will be coterminous with the school year.
Funding: 450-5164-100000-1620-B2300 (2022-2023 Contractual)
Resolution: RESOLUTION:
WHEREAS the District is seeking to renew its subscription with Frontline for Inventory and Asset Management software, and,
WHEREAS Hayes Software was the original provider of the software and support, however, Hayes has since been purchased by Frontline, the sole source provider, and,
WHEREAS this renewal will provide the District with maintenance and support through the remainder of the 2022-2023 school year. Going forward the annual renewal of the subscription will be coterminous with the school year.
NOW THEREFORE BE IT RESOLVED: That the Yonkers Public Schools issue a purchase order to Frontline (Sole Source), in the amount of $16,493.26 for the renewal of the District’s subscription.
Approvals:
Recommended By:
Signed By:
Christopher Carvalho - Director
Signed By:
Dr. Fenix Arias - Manager of Administration
Signed By:
Bob Cacace - Commissioner
Signed By:
Cheryl Green - Deputy Commissioner Dept. of Information Technology
Signed By:
Tom Collich - Purchasing Director
Signed By:
Finance Department - Finance Reviewer
Signed By:
Elizabeth Janocha - Deputy Commissioner
Signed By:
John Liszewski - Commissioner
Signed By:
Matthew Gallagher - Corporation Counsel
Signed By:
Dr. Edwin M. Quezada - Superintendent of Schools
Vote Results:

Original Motion
Member Rosemarie Linton Moved, Member Dr. Rosalba Corrado Del Vecchio seconded to approve the Original motion 'RESOLUTION:
WHEREAS the District is seeking to renew its subscription with Frontline for Inventory and Asset Management software, and,
WHEREAS Hayes Software was the original provider of the software and support, however, Hayes has since been purchased by Frontline, the sole source provider, and,
WHEREAS this renewal will provide the District with maintenance and support through the remainder of the 2022-2023 school year. Going forward the annual renewal of the subscription will be coterminous with the school year.
NOW THEREFORE BE IT RESOLVED: That the Yonkers Public Schools issue a purchase order to Frontline (Sole Source), in the amount of $16,493.26 for the renewal of the District’s subscription.'. Upon a Roll-Call Vote being taken, the vote was: Aye: 8 Nay: 0.
The motion Carried 8 - 0
   
Lawrence Sykes     Yes
Rosemarie Linton     Yes
Sheila Greenwald     Yes
Dr. John Castanaro     Yes
Amjed Kuri     Yes
Dr. Rosalba Corrado Del Vecchio     Yes
Rev. Steve Lopez     Yes
Kevin Cacace     Yes