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Meeting Date:
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9/18/2019 - 7:00 PM
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Category:
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STUDENT ENROLLMENT
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Type:
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Action
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Subject:
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16.2 Amendment to the Renewal of PowerSchool Student Information Systems
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District Goals:
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Goal 3 To maintain an environment that welcomes parents/guardians and the community.
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Enclosure
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File Attachment:
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Rationale:
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(Power School)
Term: 2019-2020
Amount: 17,724.00
Scope: This is an amendment to an existing resolution for Student Information Systems services through PowerSchool. Student Enrollment utilizes PowerSchool Unified Administration Enrollment (P-Enrollment), formerly known as Info Snap, as a key tool for enrollment in Yonkers Public Schools. This online system improves the enrollment process by:
• providing the department with the ability to generate accurate enrollment reports that can assist the administration in operating more strategically and efficiently
• increasing security and accuracy of student information throughout the delivery process into the district’s student information system
• enabling the district to cut the cost of resources while decreasing paper consumption
In addition, P-Enrollment benefits the Yonkers’ community greatly, and it provides numerous benefits to students and families including:
• The ability of families to begin the enrollment process on their time, at their convenience, wherever they are.
• a mobile-friendly platform that helps remove barriers and promote equity while simplifying the process, saving families time and frustration
• the ability of families to provide critical safety information such as medical conditions and emergency contacts so district staff is prepared to serve all student needs when it matters most
• easy access to add new student information to existing accounts
• the ability to assist families of students in transition grades in participating to the School Choice Process
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Funding:
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Fund:450 Dept: 5140 Project:100000 Activity:2020 Object: B2300
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Resolution:
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WHEREAS the Board of Education wishes to amend its existing contract with Student Information Systems through Power School as a service hosting and maintenance fees for the 2019-2020 school year. This is renewal for the second year of a three-year contract signed in the 2018-2019 school year securing access to PowerSchool Unified Administration Enrollment formerly known as Info Snap.
WHEREAS this amends a resolution for Power School’s choice process, as well as the ability to generate accurate enrollment reports that can assist the administration on attendance, schedules for students and report cards for parents utilizing the Parent Portal
This application will provide the Registration-Community Affairs Department and their constituents with a simplified annual school choice process, increase staff productivity and efficiency as well as save time and money. The system will provide additional reports which will assist in more informed decision making with regard to placement as well as gather and upload all relevant documentation directly into the system, and
WHEREAS since this is a hosted application all maintenance, support, upgrades and backing up of data is included with the annual subscription.
NOW THEREFORE BE IT RESOLVED: That the Board of Education hereby authorizes the Superintendent of Schools to enter into an agreement with Power School at a cost not to exceed 286,603.66.
It is acknowledged and agreed that pursuant to the terms of that certain intermunicipal agreement by and between the City of Yonkers Board of Education (“BOE”) and the City of Yonkers (the “City”) as filed in the Office of the City Clerk on June 16, 2014, the terms of this agreement are subject to review and revision by the Corporation Counsel, as well as approval by the City’s Board of Contract and Supply. Furthermore, this Agreement shall not be enforceable until signed by both parties and approved by the Corporation Counsel’s Office.
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Approvals:
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Recommended By:
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Signed By:
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Roberto Scanga - Director of Language Acquisition
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Signed By:
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Dr. Fenix Arias - Manager of Administration
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Signed By:
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Tom Collich - Purchasing Director
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Signed By:
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Finance Department - Finance Reviewer
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Signed By:
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Elizabeth Janocha - Deputy Commissioner
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Signed By:
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John Liszewski - Commissioner
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Signed By:
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Matthew Gallagher - Corporation Counsel
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Signed By:
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Dr._Andrea_S. Coddett - Deputy Superintendent
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Signed By:
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Dr. Edwin M. Quezada - Superintendent of Schools
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Vote Results:
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| Original Motion | Member Kevin Cacace Moved, Member Andrea Brown seconded to approve the Original motion 'WHEREAS the Board of Education wishes to amend its existing contract with Student Information Systems through Power School as a service hosting and maintenance fees for the 2019-2020 school year. This is renewal for the second year of a three-year contract signed in the 2018-2019 school year securing access to PowerSchool Unified Administration Enrollment formerly known as Info Snap.
WHEREAS this amends a resolution for Power School’s choice process, as well as the ability to generate accurate enrollment reports that can assist the administration on attendance, schedules for students and report cards for parents utilizing the Parent Portal
This application will provide the Registration-Community Affairs Department and their constituents with a simplified annual school choice process, increase staff productivity and efficiency as well as save time and money. The system will provide additional reports which will assist in more informed decision making with regard to placement as well as gather and upload all relevant documentation directly into the system, and
WHEREAS since this is a hosted application all maintenance, support, upgrades and backing up of data is included with the annual subscription.
NOW THEREFORE BE IT RESOLVED: That the Board of Education hereby authorizes the Superintendent of Schools to enter into an agreement with Power School at a cost not to exceed 286,603.66.
It is acknowledged and agreed that pursuant to the terms of that certain intermunicipal agreement by and between the City of Yonkers Board of Education (“BOE”) and the City of Yonkers (the “City”) as filed in the Office of the City Clerk on June 16, 2014, the terms of this agreement are subject to review and revision by the Corporation Counsel, as well as approval by the City’s Board of Contract and Supply. Furthermore, this Agreement shall not be enforceable until signed by both parties and approved by the Corporation Counsel’s Office.'. Upon a Roll-Call Vote being taken, the vote was: Aye: 6 Nay: 0. | | The motion Carried 6 - 0 | | | | | Dr._Ammir Rabadi | Yes | | Dr. Rosalba Corrado Del Vecchio | Yes | | Kevin Cacace | Yes | | Andrea Brown | Yes | | Judith_Ramos Meier | Yes | | Rev. Steve Lopez | Yes | |
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