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Meeting Date:
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12/20/2017 - 7:00 PM
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Category:
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SCHOOL FACILITIES MANAGEMENT
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Type:
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Action
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Subject:
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18.11 AWARD of a CAPITAL FUND Construction Contract under and Emergency Declaration for CIP 10805 “RESTORATION OF FIRE DAMAGE to MAIN OFFICE SUITE” at Saunders High to Pearl River Plumbing Heating & Electric, Inc. (d/b/a Bertussi’s), in an amount not to exceed $2,533,372.93. Term is for 240 calendar days.
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District Goals:
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Enclosure
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File Attachment:
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Rationale:
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This is to award a general construction contract as referenced above as per the attached emergency declaration issued by the Superintendent on March 6, 2017. Bids are not required under an emergency declaration. However, bids were garnered for “base work” documented and quantified by Traveler’s Insurance.
This base work was a starting point dollar-wise for returning all the office framing, sheetrock, flooring, ceilings, electric, etc. to its original construction materials and layout.
Bid documents were issued to five known BOE contractors. Bertussi’s was selected by the Facilities Department because of their price and more than satisfactory history with the District. Another bidder came in higher and three contactors declined to participate.
On May 26, 2017, Bertussi’s occupied the site and began work on a time and material and negotiated lump sum basis for certain tasks and has been working as needed to allow the school to re-occupy the restored and renovated office space by the end of September.
The initial engineer’s estimate for the entire project was $3.5 million. However, the overall project final cost is closer to $3.0 million. This amount, minus insurance payments to date (negotiations continue) of $800,000 yields an SED aidable sum of $2,200,000.00. The current aid ration is roughly 0.70 which yields an approximate local share of $660,000.00.
The actual final cost for Bertussi is $2,533,372.93 which is the accepted value of completed work.
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Funding:
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B5764CP110805.B17C01.B2200A1620 $2,173,029.76 Local Capital Bonded Fund
B5764CP110805.B17C03.B2200A1620 $360,343.17 Insurance Recovery
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Resolution:
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Ladies and Gentlemen;
WHEREAS: An Emergency Declaration was issued on March 6, 2017 for Saunders Trades & Technical High School, 183 Palmer Road, FIRE DAMAGE REMEDIATION, and
WHEREAS: Under this emergency declaration the District solicited general construction work for the prompt repair of the fire damaged and/or other diminished building features, and
WHEREAS: Pearl River Plumbing Heating & Electric, Inc. (d/b/a Bertussi’s) indicated that they were capable and ready to make such improvements in the shortest time frame, certifying that the main office suite shall be re-opened by mid-September 2017, and
WHEREAS: the District has a substantial successful history with Pearl River Plumbing Heating & Electric, Inc. (d/b/a Bertussi’s), and
WHEREAS: Pearl River Plumbing Heating & Electric, Inc. (d/b/a Bertussi’s), has indicated that the cost to the District of the work calculated and negotiated to date is not to exceed $ 2,533,372.93,
NOW THEREFORE BE IT RESOLVED: that the Superintendent of Schools is hereby authorized to award the above contract to Pearl River Plumbing Heating & Electric, Inc. (d/b/a Bertussi’s),
60-70 Dexter Plaza, Pearl River, NY 10965 in an amount not to exceed $ 2,533,372.93 for a term of 240 calendar days.
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Approvals:
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Recommended By:
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Signed By:
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John Carr - Executive Director
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Signed By:
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Tom Collich - Purchasing Director
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Signed By:
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Finance Department - Finance Reviewer
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Signed By:
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Elizabeth Janocha - Deputy Commissioner
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Signed By:
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John Liszewski - Commissioner
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Signed By:
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Michael Curti - Corporation Counsel
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Signed By:
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Dr. Fenix Arias - Manager of Administration
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Signed By:
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Dr._Andrea_S. Coddett - Deputy Superintendent
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Signed By:
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Dr. Edwin M. Quezada - Superintendent of Schools
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Vote Results:
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| Original Motion | Member Dr._Nader_J. Sayegh Moved, Member Kevin Cacace seconded to approve the Original motion 'Ladies and Gentlemen;
WHEREAS: An Emergency Declaration was issued on March 6, 2017 for Saunders Trades & Technical High School, 183 Palmer Road, FIRE DAMAGE REMEDIATION, and
WHEREAS: Under this emergency declaration the District solicited general construction work for the prompt repair of the fire damaged and/or other diminished building features, and
WHEREAS: Pearl River Plumbing Heating & Electric, Inc. (d/b/a Bertussi’s) indicated that they were capable and ready to make such improvements in the shortest time frame, certifying that the main office suite shall be re-opened by mid-September 2017, and
WHEREAS: the District has a substantial successful history with Pearl River Plumbing Heating & Electric, Inc. (d/b/a Bertussi’s), and
WHEREAS: Pearl River Plumbing Heating & Electric, Inc. (d/b/a Bertussi’s), has indicated that the cost to the District of the work calculated and negotiated to date is not to exceed $ 2,533,372.93,
NOW THEREFORE BE IT RESOLVED: that the Superintendent of Schools is hereby authorized to award the above contract to Pearl River Plumbing Heating & Electric, Inc. (d/b/a Bertussi’s),
60-70 Dexter Plaza, Pearl River, NY 10965 in an amount not to exceed $ 2,533,372.93 for a term of 240 calendar days.'. Upon a Roll-Call Vote being taken, the vote was: Aye: 6 Nay: 0 Abstain: 1. | | The motion Carried 6 - 0 | | | | | Rev. Steve Lopez | Yes | | Dr._Nader_J. Sayegh | Yes | | Pasquale Mondesando | Yes | | Andrea Brown | Yes | | Edgar Santana | Abstain | | Kevin Cacace | Yes | | Dr. Rosalba Corrado Del Vecchio | Yes | |
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