|
|
|
|
|
|
|
Meeting Date:
|
9/18/2024 - 5:30 PM
|
|
Category:
|
INFORMATION TECHNOLOGY
|
|
Type:
|
Action
|
|
Subject:
|
12.2 District Website and Mass Notification - RFP 487
|
|
District Goals:
|
|
|
Enclosure
|
|
|
File Attachment:
|
|
|
Rationale:
|
Information Technology Department – GML104B
Appetegy, Inc.
Term – August 1, 2024 – July 31, 2027
Amount of Subscription:
Year 1 (August 1, 2024 – July 31, 2025): Implementation $29,500.00
Year 1 (August 1, 2024 – July 31, 2025): $19,312.50
Development of and Training for Rooms – 3 months
Year 2 (August 1, 2025 – July 31, 2026): Annual Cost $91,000.00
Year 2 (August 1, 2025 – July 31, 2026): Engage $15,000.00
Year 2 (August 1, 2025 – July 31, 2026): Rooms $77,250.00
Year 3 (August 1, 2026 – July 31, 2027): Annual Cost + 2% $92,820.00
Year 3 (August 1, 2026 – July 31, 2027): Engage +2% $15,300.00
Year 3 (August 1, 2026 – July 31, 2027): Rooms + 2% $78,795.00
Account Number:
450-5164-100000-2630-B2300 (2024-2025 Contractual - $48,812.50 – Year 1)
450-5164-100000-2630-B2300 (2025-2026 Contractual - $183,250.00 – Year 2)
450-5164-100000-2630-B2300 (2026-2027 Contractual - $186,915.00 – Year 3)
Scope – In April 2016, the Board of Trustees approved Board Report No. 16.3 in support of the transition to Blackboard’s Schoolwires platform for the District’s website, sub sites for all schools and mass notification system. The District has continued with these systems since that time. In January 2024 the District, in conjunction with the City of Yonkers’ Purchasing Department, released RFP 487 for Website Development, Content Management System. Mass Notification and Maintenance. The RFP yielded proposals from eleven respondents. After careful review of the proposals received, the committee narrowed it down to five finalists. Each of the five semi-finalists were invited to participate in online presentations to the selection committee, from which three finalists were selected. Each of the final three were invited to an in-person presentation and final review. Each of the finalists submitted best and final offers and a selection was made. The committee selected Apptegy as the vendor of choice to manage and maintain the District's web presence and mass notification system. In addition to the web platform, the District will be adding two add-ons to provide enhancements to the District’s web presence. Engage, which empowers schools to create and distribute newsletters, manage audiences, and maintain brand consistency across communications. Rooms, facilitates seamless two-way communication between parents, teachers, and administrators, streamlining classroom updates and messaging within the school's app.
|
|
Funding:
|
450-5164-100000-2630-B2300 (2024-2025 Contractual - $48,812.50 – Year 1)
450-5164-100000-2630-B2300 (2025-2026 Contractual - $183,250.00 – Year 2)
450-5164-100000-2630-B2300 (2024-2025 Contractual - $186,915.00 – Year 3)
|
|
Resolution:
|
WHEREAS the District has been maintaining its web presence through the use of Blackboard’s Schoolwires platform since July 2016. The Board of Trustees’ approved Board Report No. 16.3, April 20, 2016, at which time the District migrated to Schoolwires. In January 2024, the District, in conjunction with the City of Yonkers’ Purchasing Department, released RFP 487 for Website Development, Content Management System. Mass Notification and Maintenance, and,
WHEREAS the selection committee narrowed it down to five semi-finalists out of the eleven respondents. Each of the five were invited to present remotely to the committee, from which three finalists were selected. Each of whom were asked to present to the committee in-person. The committee selected Apptegy as the vendor of choice to manage and maintain the District's web presence and mass notification system.
NOW THEREFORE BE IT RESOLVED: That the Yonkers Public Schools enter into a three-year agreement, with the option to renew for an additional year, with Apptegy, Inc. for Website Development, Content Management, Mass Notification and Maintenance for the term of August 1, 2024 – July 31, 2027 with a three-year total cost not to exceed $418,977.50.
|
|
Approvals:
|
|
Recommended By:
|
|
Signed By:
|
|
|
Christopher Carvalho - Director
|
|
|
Signed By:
|
|
|
Elan Kheyman - Director of Instructional Technology
|
|
|
Signed By:
|
|
|
Bob Cacace - Commissioner
|
|
|
Signed By:
|
|
|
Cheryl Green - Deputy Commissioner Dept. of Information Technology
|
|
|
Signed By:
|
|
|
Tom Collich - Purchasing Director
|
|
|
Signed By:
|
|
|
Finance Department - Finance Reviewer
|
|
|
Signed By:
|
|
|
Elizabeth Janocha - Deputy Commissioner
|
|
|
Signed By:
|
|
|
John Liszewski - Commissioner
|
|
|
Signed By:
|
|
|
Matthew Gallagher - Corporation Counsel
|
|
|
Signed By:
|
|
|
Anibal Soler, Jr. - Superintendent of Schools
|
|
|
|
|
Vote Results:
|
| Original Motion | Member Kevin Cacace Moved, Member Felix Rios seconded to approve the Original motion 'WHEREAS the District has been maintaining its web presence through the use of Blackboard’s Schoolwires platform since July 2016. The Board of Trustees’ approved Board Report No. 16.3, April 20, 2016, at which time the District migrated to Schoolwires. In January 2024, the District, in conjunction with the City of Yonkers’ Purchasing Department, released RFP 487 for Website Development, Content Management System. Mass Notification and Maintenance, and,
WHEREAS the selection committee narrowed it down to five semi-finalists out of the eleven respondents. Each of the five were invited to present remotely to the committee, from which three finalists were selected. Each of whom were asked to present to the committee in-person. The committee selected Apptegy as the vendor of choice to manage and maintain the District's web presence and mass notification system.
NOW THEREFORE BE IT RESOLVED: That the Yonkers Public Schools enter into a three-year agreement, with the option to renew for an additional year, with Apptegy, Inc. for Website Development, Content Management, Mass Notification and Maintenance for the term of August 1, 2024 – July 31, 2027 with a three-year total cost not to exceed $418,977.50.'. Upon a Roll-Call Vote being taken, the vote was: Aye: 6 Nay: 0. | | The motion Carried 6 - 0 | | | | | Kevin Cacace | Yes | | Dr. Rosalba Corrado Del Vecchio | Yes | | Gail Burns | Yes | | Sheila Greenwald | Yes | | Lawrence Sykes | Yes | | Felix Rios | Yes | |
|
|
|
|
|
|
|