Review Agenda Item
Meeting Date: 6/19/2019 - 7:00 PM
Category: SCHOOL FACILITIES MANAGEMENT
Type: Action
Subject: 21.30 AWARD of CAPITAL Fund Construction Contract 5 of 5 Bid No. 6369 ELECTRICAL Work, CIP10814 & 10815 “Window Replacement, Security Upgrades and Boiler Heater Plant Upgrades” at Patricia DiChiaro School 8 to Fran Corp (d/b/a All Bright Electric) for the amount of $525,000.00 for a term of 730 calendar days.
District Goals:
Enclosure
File Attachment:
Bid 6369 Low Bidders Bid Sheet Allbright.pdf
Bid 6369 Summary of Bids Elec.pdf
BOCS PS-8 Allbright Elec.xlsx
Rationale: This resolution is to grant the administration the authority to enter into contract as described above. In compliance with General Municipal Law 103, bids were let and opened in public April 17, 2019. Bids were examined and all due diligence observed in determining the lowest responsive and responsible bidder.

A total of 2 bids were received with next bidder at $1,142,000. The work was designed by KG&D Architects, Inc. who estimated Contract 3 work be $550,000.

After interviewing the apparent low bidder and confirming that they understood the scope of work, bids were found to be correct and the firm has performed acceptably on YPS CIP KG&D, Savin Engineers, and Schools Facilities Management are recommending the award of the subject contract.

CONTRACT 5 of 5, ELECTRICAL includes related electrical power upgrades for the replacement of school’s boiler heating plant, sump pump, exhaust fans, unit ventilators, select hallway lighting upgrades, and installation of high tech security system.

Overall, CIP 10814 scope of work includes but is not limited to: replacement of exterior window & shades, new high tech security system, site improvements and requisite asbestos & PCB abatement. CIP 10815 scope of work includes but is not limited to replacement of the school’s boiler heating plant, HVAC upgrades, select hallway ceiling and lighting replacement, removal of underground fuel oil storage tank, new Con-Ed gas utility upgrades and requisite asbestos abatement.

Both projects were originally budgeted to $4.5 million and will require a revised budget of $8.3 million. The increase in budget is a result of added scope of work, escalation from a busy construction market, limited bidders and complex schedule. During design the following scope of work was recommended to be included: installation of hi-tech security, air conditioning for the school administration offices, upgrading the schools domestic hot water heater and toilet room exhaust systems, replacement of select hallway ceilings and lighting for concealing new heating piping, fire alarm upgrades for code compliance, Con-Ed changes to site gas service and building piping, and abatement of unanticipated asbestos containing building materials.

FOCUS POPULATION: The stakeholders of the School 8.

ASSESSMENT PROCESS: Architect/Engineer, Construction Manager and School Facilities Management will be inspecting the contractor’s work and monitoring the construction schedule through on-site inspections, daily progress meetings and record keeping.
Funding: B5508CP110814.B19C02.B2205A1620, $260,000.00
B5508CP110815.B19C02.B2205A1620, $265,000.00
Resolution: Ladies and Gentlemen:

WHEREAS: bids were issued for public advertisement and opened on April 17, 2019 in compliance with General Municipal Law for Bid No. 6369 ELECTRICAL Work, CONTRACT 5 OF 5 for the “Window Replacement, Security Upgrades and Boiler Heater Plant Upgrades” at Patricia DiChiaro School 8 Project No. 10814 & 10815, and

WHEREAS: such bids were duly examined and as a result of this examination of the bids submitted, the administration has determined that Fran Corp (d/b/a All Bright Electric), is the lowest responsive and responsible bidder with a bid of $525,000.00.

NOW THEREFORE BE IT RESOLVED: that Bid No. 6369 ELECTRICAL Contract 5 of 5, for Project No. 10814 & 10815 Window Replacement, Security Upgrades and Boiler Heater Plant Upgrades” at Patricia DiChiaro School 8 Project to Fran Corp (d/b/a All Bright Electric), 100 Snake Hill Road, West Nyack, NY 10994 in an amount not to exceed $525,000.00 for a term of 730 calendar days.
Approvals:
Recommended By:
Signed By:
John Carr - Executive Director
Signed By:
Lee Pavone - Mechanical Engineer
Signed By:
Tom Collich - Purchasing Director
Signed By:
Finance Department - Finance Reviewer
Signed By:
Elizabeth Janocha - Deputy Commissioner
Signed By:
John Liszewski - Commissioner
Signed By:
Matthew Gallagher - Corporation Counsel
Signed By:
Dr._Andrea_S. Coddett - Deputy Superintendent
Signed By:
Dr. Edwin M. Quezada - Superintendent of Schools
Vote Results:

Original Motion
Member Kevin Cacace Moved, Member Dr._Ammir Rabadi seconded to approve the Original motion 'Ladies and Gentlemen:

WHEREAS: bids were issued for public advertisement and opened on April 17, 2019 in compliance with General Municipal Law for Bid No. 6369 ELECTRICAL Work, CONTRACT 5 OF 5 for the “Window Replacement, Security Upgrades and Boiler Heater Plant Upgrades” at Patricia DiChiaro School 8 Project No. 10814 & 10815, and

WHEREAS: such bids were duly examined and as a result of this examination of the bids submitted, the administration has determined that Fran Corp (d/b/a All Bright Electric), is the lowest responsive and responsible bidder with a bid of $525,000.00.

NOW THEREFORE BE IT RESOLVED: that Bid No. 6369 ELECTRICAL Contract 5 of 5, for Project No. 10814 & 10815 Window Replacement, Security Upgrades and Boiler Heater Plant Upgrades” at Patricia DiChiaro School 8 Project to Fran Corp (d/b/a All Bright Electric), 100 Snake Hill Road, West Nyack, NY 10994 in an amount not to exceed $525,000.00 for a term of 730 calendar days.'. Upon a Roll-Call Vote being taken, the vote was: Aye: 6 Nay: 0.
The motion Carried 6 - 0
   
Dr. Rosalba Corrado Del Vecchio     Yes
Dr._Ammir Rabadi     Yes
Kevin Cacace     Yes
Andrea Brown     Yes
Rev. Steve Lopez     Yes
Judith_Ramos Meier     Yes