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Meeting Date:
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6/19/2019 - 7:00 PM
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Category:
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SCHOOL FACILITIES MANAGEMENT
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Type:
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Action
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Subject:
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21.32 AWARD of CAPITAL Fund Construction Contract 3 of 5 Bid No. 6369 HVAC Work, CIP10815 “Window Replacement, Security Upgrades and Boiler Heater Plant Upgrades” at Patricia DiChiaro School 8 to Mengler Mechanical, Inc. for the amount of $3,161,750.00 for a term of 730 calendar days.
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District Goals:
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Enclosure
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File Attachment:
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Rationale:
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This resolution is to grant the administration the authority to enter into contract as described above. In compliance with General Municipal Law 103, bids were let and opened in public April 17, 2019. Bids were examined and all due diligence observed in determining the lowest responsive and responsible bidder.
A total of 3 bids were received with the highest bid at $3,984,984 and average bid of $3,542,853. The work was designed by KG&D Architects, Inc. who estimated Contract 3 work be $3.5 million.
After interviewing the apparent low bidder and confirming that they understood the scope of work, bids were found to be correct and the firm has performed acceptably on YPS CIP KG&D, Savin Engineers, and Schools Facilities Management are recommending the award of the subject contract.
CONTRACT 3 of 5, HVAC includes the replacement of school’s boiler heating plant, exhaust fans, unit ventilators, fluid heating piping systems, installing new HVAC controls, installing air conditioning for Principal’s and Main Office and requisite and requisite asbestos.
CIP 10815 scope of work includes but is not limited to replacement of the school’s boiler heating plant, HVAC upgrades, select hallway ceiling and lighting replacement, removal of underground fuel oil storage tank, new Con-Ed gas utility upgrades and requisite asbestos abatement.
Both projects were originally budgeted to $4.5 million and will require a revised budget of $8.3 million. The increase in budget is a result of added scope of work, escalation from a busy construction market, limited bidders and complex schedule. During design the following scope of work was recommended to be included: installation of hi-tech security, air conditioning for the school administration offices, upgrading the schools domestic hot water heater and toilet room exhaust systems, replacement of select hallway ceilings and lighting for concealing new heating piping, fire alarm upgrades for code compliance, Con-Ed changes to site gas service and building piping, and abatement of unanticipated asbestos containing building materials.
FOCUS POPULATION: The stakeholders of the School 8.
ASSESSMENT PROCESS: Architect/Engineer, Construction Manager and School Facilities Management will be inspecting the contractor’s work and monitoring the construction schedule through on-site inspections, daily progress meetings and record keeping.
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Funding:
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B5508CP110815.B18C01.B2203A1620, $167,341.65
B5508CP110815.B19C02.B2203A1620, $2,994,408.35
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Resolution:
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Ladies and Gentlemen:
WHEREAS: bids were issued for public advertisement and opened on April 17, 2019 in compliance with General Municipal Law for Bid No. 6369 HVAC Work, CONTRACT 3 OF 5 for the “Window Replacement, Security Upgrades and Boiler Heater Plant Upgrades” at Patricia DiChiaro School 8 Project No. 10815, and
WHEREAS: such bids were duly examined and as a result of this examination of the bids submitted, the administration has determined that Mengler Mechanical, Inc., is the lowest responsive and responsible bidder with a bid of $3,161,750.00.
NOW THEREFORE BE IT RESOLVED: that Bid No. 6369 HVAC, Contract 3 of 5, for Project No. 10815 Window Replacement, Security Upgrades and Boiler Heater Plant Upgrades” at Patricia DiChiaro School 8 Project to Mengler Mechanical, Inc., 1689 Route 22, Brewster, NY 10509 in an amount not to exceed $3,161,750.00 for a term of 730 calendar days.
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Approvals:
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Recommended By:
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Signed By:
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John Carr - Executive Director
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Signed By:
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Lee Pavone - Mechanical Engineer
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Signed By:
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Tom Collich - Purchasing Director
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Signed By:
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Finance Department - Finance Reviewer
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Signed By:
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Elizabeth Janocha - Deputy Commissioner
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Signed By:
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John Liszewski - Commissioner
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Signed By:
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Matthew Gallagher - Corporation Counsel
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Signed By:
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Dr._Andrea_S. Coddett - Deputy Superintendent
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Signed By:
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Dr. Edwin M. Quezada - Superintendent of Schools
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Vote Results:
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| Original Motion | Member Kevin Cacace Moved, Member Dr._Ammir Rabadi seconded to approve the Original motion 'Ladies and Gentlemen:
WHEREAS: bids were issued for public advertisement and opened on April 17, 2019 in compliance with General Municipal Law for Bid No. 6369 HVAC Work, CONTRACT 3 OF 5 for the “Window Replacement, Security Upgrades and Boiler Heater Plant Upgrades” at Patricia DiChiaro School 8 Project No. 10815, and
WHEREAS: such bids were duly examined and as a result of this examination of the bids submitted, the administration has determined that Mengler Mechanical, Inc., is the lowest responsive and responsible bidder with a bid of $3,161,750.00.
NOW THEREFORE BE IT RESOLVED: that Bid No. 6369 HVAC, Contract 3 of 5, for Project No. 10815 Window Replacement, Security Upgrades and Boiler Heater Plant Upgrades” at Patricia DiChiaro School 8 Project to Mengler Mechanical, Inc., 1689 Route 22, Brewster, NY 10509 in an amount not to exceed $3,161,750.00 for a term of 730 calendar days.'. Upon a Roll-Call Vote being taken, the vote was: Aye: 6 Nay: 0. | | The motion Carried 6 - 0 | | | | | Dr._Ammir Rabadi | Yes | | Andrea Brown | Yes | | Kevin Cacace | Yes | | Dr. Rosalba Corrado Del Vecchio | Yes | | Rev. Steve Lopez | Yes | | Judith_Ramos Meier | Yes | |
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