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Meeting Date:
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3/18/2020 - 5:00 PM
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Category:
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SCHOOL FACILITIES MANAGEMENT
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Type:
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Action
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Subject:
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16.15 Assignment of CAPITAL Environmental Project Monitoring Services for CIP 10825 “Site work, Window Replacement, Interior Renovation and Related Work” at School 17, to Adelaide Environmental Health Associates, Inc. under Contract No. 618520 in an amount not to exceed $35,000. Term is for 365 calendar days.
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District Goals:
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Enclosure
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File Attachment:
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Rationale:
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Via Resolution 17.6 at their stated meeting on March 16, 2016 the Board of Trustees awarded requirements contract to Adelaide Environmental Health Associates, Inc. (Adelaide) for an amount not to exceed $1.0 million and was amended via Resolution 22.27 at their stated meeting on June 19, 2018 for an additional 12 months. This was amended again via Resolution 21.27 at their stated meeting on June 19, 2019 for an additional 12 months.
Today’s resolution is to assign the subject capital work under that contract. Adelaide will be providing the environmental monitoring, sampling testing and oversight of the asbestos and abatement work at School 17.
The scope of work at School 17 includes but is not limited to replacement of windows & shades, installation of Hi-Tech security, renovation of student and faculty toilet facilities, and site improvements to the playground, stairs & sidewalks, fencing and retaining walls.
This Task was not issued for RFP due the Consultant’s history and knowledge of the school. Adelaide was chosen because they were the environmental sub-consultant who developed the asbestos abatement designs for the project. It was apparent that issuing an RFP would not be cost/time effective.
FOCUS POPULATION: The stakeholders of School 17.
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Funding:
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B5517CP110825.B20C03.B2040A1620, $35,000.00, LCBF
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Resolution:
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Ladies and Gentlemen:
WHEREAS: under Resolution 17.6 at the stated meeting on March 16, 2016, the Board of Education authorized the award of requirements based, Environmental Consulting Services Contract No. 618520 contract to Adelaide Environmental Health Associates, Inc. in response to District RFQ317 “Environmental Consulting Services for the School Facilities Management Department” for an amount not to exceed $1 million, and
WHEREAS: work as defined under that contract is required for Environmental Project Monitoring Service for the capital project 10825 “Site work, Window Replacement, Interior Renovation and Related Work” at School 17; and
WHEREAS: under Resolution 21.27 at their stated meeting on June 19, 2019 Contract 618520 was amended a second time extending the contract term for an additional 12 months, and
WHEREAS: the response by Adelaide Environmental Health Associates, Inc. to a request for a proposal issued by the Facilities Department to be deemed most advantageous to the District at a cost not to exceed $35,000.
NOW THEREFORE BE IT RESOLVED: That the Superintendent of Schools is hereby authorized to appoint Adelaide Environmental Health Associates, Inc., 1511 Route 22, Suite C24, Brewster, NY 10509 to the task of providing professional Environmental Consulting Services for CIP 10825 for “Site work, Window Replacement, Interior Renovation and Related Work” at School 17 under contract 618520 in an amount not to exceed $35,000. Term is for 365 calendar days.
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Approvals:
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Recommended By:
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Signed By:
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John Carr - Executive Director
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Signed By:
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Tom Collich - Purchasing Director
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Signed By:
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Finance Department - Finance Reviewer
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Signed By:
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Elizabeth Janocha - Deputy Commissioner
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Signed By:
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John Liszewski - Commissioner
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Signed By:
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Matthew Gallagher - Corporation Counsel
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Signed By:
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Dr._Andrea_S. Coddett - Deputy Superintendent
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Signed By:
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Dr. Edwin M. Quezada - Superintendent of Schools
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Vote Results:
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| Original Motion | Member Kevin Cacace Moved, Member Dr._Edward Fergus seconded to approve the Original motion 'Ladies and Gentlemen:
WHEREAS: under Resolution 17.6 at the stated meeting on March 16, 2016, the Board of Education authorized the award of requirements based, Environmental Consulting Services Contract No. 618520 contract to Adelaide Environmental Health Associates, Inc. in response to District RFQ317 “Environmental Consulting Services for the School Facilities Management Department” for an amount not to exceed $1 million, and
WHEREAS: work as defined under that contract is required for Environmental Project Monitoring Service for the capital project 10825 “Site work, Window Replacement, Interior Renovation and Related Work” at School 17; and
WHEREAS: under Resolution 21.27 at their stated meeting on June 19, 2019 Contract 618520 was amended a second time extending the contract term for an additional 12 months, and
WHEREAS: the response by Adelaide Environmental Health Associates, Inc. to a request for a proposal issued by the Facilities Department to be deemed most advantageous to the District at a cost not to exceed $35,000.
NOW THEREFORE BE IT RESOLVED: That the Superintendent of Schools is hereby authorized to appoint Adelaide Environmental Health Associates, Inc., 1511 Route 22, Suite C24, Brewster, NY 10509 to the task of providing professional Environmental Consulting Services for CIP 10825 for “Site work, Window Replacement, Interior Renovation and Related Work” at School 17 under contract 618520 in an amount not to exceed $35,000. Term is for 365 calendar days.'. Upon a Roll-Call Vote being taken, the vote was: Aye: 9 Nay: 0. | | The motion Carried 9 - 0 | | | | | Judith_Ramos Meier | Yes | | Rev. Steve Lopez | Yes | | Kevin Cacace | Yes | | Andrea Brown | Yes | | Dr._Ammir Rabadi | Yes | | Dr. Rosalba Corrado Del Vecchio | Yes | | Abdool H. Jamal | Yes | | Dr._Edward Fergus | Yes | | Dr. John Castanaro | Yes | |
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