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Meeting Date:
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11/15/2017 - 7:00 PM
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Category:
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SCHOOL FACILITIES MANAGEMENT
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Type:
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Action
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Subject:
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17.8 AWARD OF CAPITAL FUND RFB6204 Purchase Order for Two (2) Replacement Sport Utility Vehicles
from Main Motor Car in the amount of $45,800.00.
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District Goals:
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Enclosure
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File Attachment:
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Rationale:
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This is to award the purchase order to the lowest responsive and responsible bidder for the procurement of two (2) 2017 Jeep Patriot Sports at a cost of $22,900.00 each. MSRP is roughly $25,000.00. These vehilces are in stock and available for a timely delivery.
This purchase will made using NON CIP CAPITAL equipment bond funds sold for this purpose from Main Motor Car, 224 Main Street, Johnstown, NY 12095.
This was let for bid by the Purchasing department and there were two bid submissions. The apparent low bidder submitted quotes for Ford Escapes at a lower price of $21,773.05 per copy but the bid was amended to add delivery charges after bids were opened. This added $635.01 to the price for each, post bid. This is not permitted and this bid had to be rejected.
The original bid was for three vehicles, but it has been determined that two will suffice. The low bidder will honor the per unit bid price.
These new vehicles will replace vehicle number 6, a 2000 Chevy Blazer with 230,000 miles and Vehicle 82, a 2004 Chevy Cavalier that the DPW owns and wishes us to return for auction. They have no replacement to offer us. These are take home vehicles.
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Funding:
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G/L Account 130.5999.B17N02.1000.B2050
ProJ. B5150CN110803.B17N02.B2000A1620
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Resolution:
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Ladies and Gentlemen:
WHEREAS, the District is in need of of replacing 2 aging vehicles with new sport utility vehicles for use by our Facilities Department and,
WHEREAS, the vehicles currently used in the daily responsibilities of transporting personnel throughout the district are no longer economically serviceable and will be auctioned to the public, and
WHEREAS, in accordance with General Municipal Law, a public bid to furnish two (2) 2017 Jeep Patriot Sports or approved equal was duly issued and opened on October 2, 2017, and
WHEREAS, such bids were duly examined to determine the lowest responsive and responsible bidder, and
WHEREAS, Main Motor Car, 224 Main Street, Johnstown, NY 12095 was determined to be that bidder with a bid of $45,800.00.
NOW THEREFORE BE IT RESOLVED that the award for purchasing 3 2017 Jeep Patriot Sports be awarded to: Main Motor Car, 224 Main Street, Johnstown, NY 12095 was determined to be that bidder with a bid of $45,800.00.
AND BE IT FURTHER RESOLVED: That the Purchasing Agent issue a purchase order as required for their procurement.
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Approvals:
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Recommended By:
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Signed By:
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John Carr - Executive Director
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Signed By:
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Tom Collich - Purchasing Director
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Signed By:
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Finance Department - Finance Reviewer
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Signed By:
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Elizabeth Janocha - Deputy Commissioner
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Signed By:
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John Liszewski - Commissioner
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Signed By:
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Michael Curti - Corporation Counsel
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Signed By:
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Dr._Andrea_S. Coddett - Deputy Superintendent
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Signed By:
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Dr. Edwin M. Quezada - Superintendent of Schools
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Vote Results:
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| Original Motion | Member Kevin Cacace Moved, Member Judith_Ramos Meier seconded to approve the Original motion 'Ladies and Gentlemen:
WHEREAS, the District is in need of of replacing 2 aging vehicles with new sport utility vehicles for use by our Facilities Department and,
WHEREAS, the vehicles currently used in the daily responsibilities of transporting personnel throughout the district are no longer economically serviceable and will be auctioned to the public, and
WHEREAS, in accordance with General Municipal Law, a public bid to furnish two (2) 2017 Jeep Patriot Sports or approved equal was duly issued and opened on October 2, 2017, and
WHEREAS, such bids were duly examined to determine the lowest responsive and responsible bidder, and
WHEREAS, Main Motor Car, 224 Main Street, Johnstown, NY 12095 was determined to be that bidder with a bid of $45,800.00.
NOW THEREFORE BE IT RESOLVED that the award for purchasing 3 2017 Jeep Patriot Sports be awarded to: Main Motor Car, 224 Main Street, Johnstown, NY 12095 was determined to be that bidder with a bid of $45,800.00.
AND BE IT FURTHER RESOLVED: That the Purchasing Agent issue a purchase order as required for their procurement.'. Upon a Roll-Call Vote being taken, the vote was: Aye: 8 Nay: 0. | | The motion Carried 8 - 0 | | | | | John Jacono | Yes | | Dr._Nader_J. Sayegh | Yes | | Pasquale Mondesando | Yes | | Judith_Ramos Meier | Yes | | Rev. Steve Lopez | Yes | | Edgar Santana | Yes | | Kevin Cacace | Yes | | Andrea Brown | Yes | |
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