|
|
|
|
|
|
|
|
|
Meeting Date:
|
2/26/2020 - 7:00 PM
|
|
Category:
|
SCHOOL FACILITIES MANAGEMENT
|
|
Type:
|
Action
|
|
Subject:
|
15.15 Award of a CAPITAL FUNDED Contract for On-Call Architectural Service to Eight Shortlisted Respondents to RFP404 for an amount not to exceed $1 million each over a period of three years.
|
|
District Goals:
|
|
|
Enclosure
|
|
|
File Attachment:
|
|
|
Rationale:
|
This is to award contracts to 8 separate firms successful responders to RFP404 for “On-Call Architectural Services” for the School Facilities Management Department” issued by the City Purchasing Dept. and opened on September 19, 2019.
RFP404 was a competitive request for qualifications and hourly rates that had 18 responders. All responses were scored by the staff of School Facilities on a Qualifications Based Selection (QBS) basis and after interviews and other due diligence was completed the following 8 (eight) firms have been selected for engagement in a twenty four month contract (with option to renew for 12 additional months):
1. Eisenbach & Ruhnke Engineering, PC,
2. Fuller & D'Angelo Architects & Planners,
3. KG&D Architects, PC
4. Barile Galagher & Associates
5. CPL Architects and Engineers
6. H2M architects & Engineers
7. Mamasi Architecture
8. PS&S Engineering PC, Landscape
Due to their bulk and sensitive nature, the back-up, such as the RFP, selection rating forms and responses are available for viewing in the School Facilities Dept.
These eight firms shall be asked to further compete for engagement on specific projects, typically capital improvement projects. The scope of work and the fees for each project will be presented to the Board for approval prior to the start of work. Every project will have its own budget and schedule but will be covered by this single contract.
The $1 million dollar price mentioned above is merely an upper limit for expenditure under this agreement and will not be encumbered. These funds, up to this limit will be encumbered and assigned to specific projects as the needs arise.
This arrangement benefits the District in that contracts for the numerous projects anticipated will not be required.
|
|
Funding:
|
None at this time. Capital Bond Funds to be assigned as tasks are assigned.
|
|
Resolution:
|
Ladies and Gentlemen:
WHEREAS: The District has a need for on-going professional architectural and engineering services for the maintenance and improvement of its physical plant, and
WHEREAS: such services have been duly solicited in compliance with NYS Municipal Law 104B and the City of Yonkers procurement policy through the issuance of the publicly advertised request for proposal RFP404 “On-Call Architectural Services for the School Facilities Management Department”, and
WHEREAS: Eighteen firms submitted proposals which were duly scrutinized and evaluated and the eight (8) firms most suited to the requirements of RFP404 have been shortlisted and hereby being recommended for engagement (in no particular order):
9. Eisenbach & Ruhnke Engineering, PC,
10. Fuller & D'Angelo Architects & Planners,
11. KG&D Architects, PC
12. Barile Galagher & Associates
13. CPL Architects and Engineers
14. H2M architects & Engineers
15. Mamasi Architecture
16. PS&S Engineering PC, Landscape
WHEREAS: this engagement shall be for twenty four months, with option to renew for 12 additional months, and
WHEREAS: work under this contract shall be done on an as needed District directed basis and paid at rates negotiated on a project by project basis, and
WHEREAS: the assignments, scopes of work and fees to be paid will be subject to the approval of the Board of Trustees, and
WHEREAS: the total of the fees paid shall not exceed a total of one million dollars over the course of thirty-six months,
NOW THEREFORE BE IT RESOLVED: That the Superintendent of School be authorized to enter into the above contract per RFP404 “On-Call Architectural Services for the School Facilities Management Department” with the firms so listed.
|
|
Approvals:
|
|
Recommended By:
|
|
Signed By:
|
|
|
John Carr - Executive Director
|
|
|
Signed By:
|
|
|
Tom Collich - Purchasing Director
|
|
|
Signed By:
|
|
|
Finance Department - Finance Reviewer
|
|
|
Signed By:
|
|
|
Elizabeth Janocha - Deputy Commissioner
|
|
|
Signed By:
|
|
|
John Liszewski - Commissioner
|
|
|
Signed By:
|
|
|
Matthew Gallagher - Corporation Counsel
|
|
|
Signed By:
|
|
|
Dr._Andrea_S. Coddett - Deputy Superintendent
|
|
|
Signed By:
|
|
|
Dr. Edwin M. Quezada - Superintendent of Schools
|
|
|
|
|
Vote Results:
|
| Original Motion | Member Kevin Cacace Moved, Member Judith_Ramos Meier seconded to approve the Original motion 'Ladies and Gentlemen:
WHEREAS: The District has a need for on-going professional architectural and engineering services for the maintenance and improvement of its physical plant, and
WHEREAS: such services have been duly solicited in compliance with NYS Municipal Law 104B and the City of Yonkers procurement policy through the issuance of the publicly advertised request for proposal RFP404 “On-Call Architectural Services for the School Facilities Management Department”, and
WHEREAS: Eighteen firms submitted proposals which were duly scrutinized and evaluated and the eight (8) firms most suited to the requirements of RFP404 have been shortlisted and hereby being recommended for engagement (in no particular order):
9. Eisenbach & Ruhnke Engineering, PC,
10. Fuller & D'Angelo Architects & Planners,
11. KG&D Architects, PC
12. Barile Galagher & Associates
13. CPL Architects and Engineers
14. H2M architects & Engineers
15. Mamasi Architecture
16. PS&S Engineering PC, Landscape
WHEREAS: this engagement shall be for twenty four months, with option to renew for 12 additional months, and
WHEREAS: work under this contract shall be done on an as needed District directed basis and paid at rates negotiated on a project by project basis, and
WHEREAS: the assignments, scopes of work and fees to be paid will be subject to the approval of the Board of Trustees, and
WHEREAS: the total of the fees paid shall not exceed a total of one million dollars over the course of thirty-six months,
NOW THEREFORE BE IT RESOLVED: That the Superintendent of School be authorized to enter into the above contract per RFP404 “On-Call Architectural Services for the School Facilities Management Department” with the firms so listed.'. Upon a Roll-Call Vote being taken, the vote was: Aye: 8 Nay: 0. | | The motion Carried 8 - 0 | | | | | Judith_Ramos Meier | Yes | | Rev. Steve Lopez | Yes | | Dr. Rosalba Corrado Del Vecchio | Yes | | Kevin Cacace | Yes | | Abdool H. Jamal | Yes | | Dr._Ammir Rabadi | Yes | | Dr._Edward Fergus | Yes | | Dr. John Castanaro | Yes | |
|
|
|
|
|
|
|