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Meeting Date:
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6/19/2018 - 7:00 PM
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Category:
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DATA PROCESSING
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Type:
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Action
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Subject:
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16.2 Ceridian – 2018-2019 Month to Month Extension
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District Goals:
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Goal 1 To educate all students for academic excellence.
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Enclosure
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File Attachment:
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Rationale:
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Data Processing Department – GML104B
Ceridian (Contractor)
Term – July 1, 2018 – June 30, 2019
Amount of Subscription – Not to exceed $600,000.00 ($50,000.00 per month)
Account Number – 450-5163-100000-1680-2300
Scope – In May 2010, the Yonkers Public Schools Board of Trustees approved Board Report No. 11.12 at the Stated Meeting. The approval of said resolution resulted in the District entering into a contract with Ceridian to provide a hosted solution for payroll, human resources as well as time and attendance services. The existing contract expired on June 30, 2018. As a result of the Inter-Municipal Agreement, the above mentioned functions have been transferred to the City of Yonkers, with the eventual goal of migrating these services to the existing City of Yonkers’ ePersonality platform. The conversion of the Board of Education’s existing Payroll/Human Resources data to ePersonality, will be a massive undertaking and requires the District to maintain its relationship with Ceridian, to continue to provide these services for all District employees, for a minimum of an additional year (July 1, 2018-June 30, 2019). Ceridian has agreed to continue to provide these services on a month to month basis at a cost of $50,000.00 per month for a total not to exceed $600,000.00 for the 2018-2019 school year.
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Funding:
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ACCOUNT NUMBER:
450-5163-100000-1680-2300
(2018-2019 Local Funds - Contractual)
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Resolution:
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WHEREAS the Board of Trustees approved Board Report Number 11.12 at the May 19, 2010 stated meeting authorizing the District to enter into an agreement with Ceridian to provide payroll, HR and time and attendance services, and
WHEREAS the existing contract with Ceridian expired on June 30, 2018. As a result of the Inter-Municipal Agreement, all Payroll and HR functions have been transferred to the City of Yonkers. The goal is to migrate the District Payroll/HR functions from Ceridian to the City of Yonkers HR/Payroll system, ePersonality. This is a massive undertaking and will require the District to maintain its relationship with Ceridian for, at the very least, one more year (2018- 2019), and
WHEREAS as a result of negotiations between Ceridian and the City of Yonkers, Ceridian has agreed to continue to provide these services on a month to month basis from July 1, 2018 – June 30 2019 giving both the District and the City of Yonkers the opportunity to convert and verify all data to ePersonality as well as provide all of the necessary training to the appropriate staff members.
NOW THEREFORE BE IT RESOLVED: That the Superintendent of Schools is hereby authorized to continue the agreement with Ceridian for the 2018-2019 school year, to continue to provide Payroll/HR services on a month to month basis, while the migration to ePersonality gets underway, at a total cost not to exceed $50,000.00 per month, beginning July 1, 2018 – June 30, 2019 for a total cost, not to exceed, $600,000.00.
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Approvals:
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Recommended By:
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Signed By:
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Carla B. Collins - Executive Director
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Signed By:
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Bob Cacace - Commissioner
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Signed By:
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Cheryl Green - Deputy Commissioner Dept. of Information Technology
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Signed By:
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Tom Collich - Purchasing Director
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Signed By:
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Finance Department - Finance Reviewer
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Signed By:
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Dr. Fenix Arias - Manager of Administration
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Signed By:
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Elizabeth Janocha - Deputy Commissioner
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Signed By:
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John Liszewski - Commissioner
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Signed By:
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Matthew Gallagher - Corporation Counsel
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Signed By:
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Dr._Andrea_S. Coddett - Deputy Superintendent
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Signed By:
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Dr. Edwin M. Quezada - Superintendent of Schools
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Vote Results:
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| Original Motion | Member Dr. Rosalba Corrado Del Vecchio Moved, Member Pasquale Mondesando seconded to approve the Original motion 'WHEREAS the Board of Trustees approved Board Report Number 11.12 at the May 19, 2010 stated meeting authorizing the District to enter into an agreement with Ceridian to provide payroll, HR and time and attendance services, and
WHEREAS the existing contract with Ceridian expired on June 30, 2018. As a result of the Inter-Municipal Agreement, all Payroll and HR functions have been transferred to the City of Yonkers. The goal is to migrate the District Payroll/HR functions from Ceridian to the City of Yonkers HR/Payroll system, ePersonality. This is a massive undertaking and will require the District to maintain its relationship with Ceridian for, at the very least, one more year (2018- 2019), and
WHEREAS as a result of negotiations between Ceridian and the City of Yonkers, Ceridian has agreed to continue to provide these services on a month to month basis from July 1, 2018 – June 30 2019 giving both the District and the City of Yonkers the opportunity to convert and verify all data to ePersonality as well as provide all of the necessary training to the appropriate staff members.
NOW THEREFORE BE IT RESOLVED: That the Superintendent of Schools is hereby authorized to continue the agreement with Ceridian for the 2018-2019 school year, to continue to provide Payroll/HR services on a month to month basis, while the migration to ePersonality gets underway, at a total cost not to exceed $50,000.00 per month, beginning July 1, 2018 – June 30, 2019 for a total cost, not to exceed, $600,000.00.'. Upon a Roll-Call Vote being taken, the vote was: Aye: 7 Nay: 0. | | The motion Carried 7 - 0 | | | | | Rev. Steve Lopez | Yes | | Judith_Ramos Meier | Yes | | Andrea Brown | Yes | | Pasquale Mondesando | Yes | | Edgar Santana | Yes | | Kevin Cacace | Yes | | Dr. Rosalba Corrado Del Vecchio | Yes | |
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