Review Agenda Item
Meeting Date: 1/18/2023 - 5:30 PM
Category: SCHOOL FACILITIES MANAGEMENT
Type: Action
Subject: 17.8 Extension 1 of "Fence Installation and Repair" with WBE Fence Company, Inc., for $162,430.00
District Goals:
Enclosure
File Attachment:
BOCS EXT WBE jpc.xlsx
RES 16.3 DEC 15 2021.pdf
RES 17.18 DEC 21 2022.pdf
WBE EXTENSION LETTER 11-8-2022.pdf
Rationale: In compliance with General Municipal Law 103, this contract was publicly advertised, received and opened on November 12, 2021. It is renewable annually under mutual agreement for up to an additional two years. All terms and conditions remain the same.

By Board Report 16.3 dated December 15, 2021 the Board of Education authorized the award of Contract 2022-0465 for “Fence Installation and Repair” with WBE Fence Company, Inc., in the amount of $162,430.00 for 365 days.

By Board Report 17.18 dated December 21, 2022 the Board of Education authorized a change order in the amount of $10,000.00 increasing the contract amount to $172,430.00 with no increase in term.

This resolution is to authorize the first one-year extension in the amount of $162,430.00 for 365 days increasing the contract to $334,860.00 and the term to 730 calendar days.

This is an on-call, service as needed or requirements contract. The vendor performs only as directed by the District. WBE Fence Company, Inc., has won this contract in the past through competitive bidding and has performed acceptably.
Funding: 450.5150.100000.1625.B2316 Local Building Repairs
Resolution: Ladies and Gentlemen:

WHEREAS: by Board Report 16.3 dated December 15, 2021 the Board of Education authorized the award of Contract 2022-0465 for “Fence Installation and Repair” with WBE Fence Company, Inc., in the amount of $162,430.00 for 365 days, and

WHEREAS: by Board Report 17.18 dated December 21, 2022 the Board of Education authorized a change order in the amount of $10,000.00 increasing the contract amount to $172,430.00 with no increase in term, and

WHEREAS: Contract 2020-0465 provides for the option to extend for two (2) additional one (1) year periods upon mutual consent at the same prices, terms and conditions, and

WHEREAS: there is mutual consent of the parties to extend said contract for the first one (1) year period.

NOW THEREFORE BE IT RESOLVED: that the Superintendent of Schools is authorized to extend Contract 2022-0465 “Fence Installation and Repair” with WBE Fence Company, 11 Deer Court, Brewster, N.Y. 10509 for one year for an amount not to exceed $162,430.00 and a term of 365 calendar days, increasing the contract to $334,860.00 and the term to 730 calendar days.
Approvals:
Recommended By:
Signed By:
John Carr - Executive Director
Signed By:
Tom Collich - Purchasing Director
Signed By:
Finance Department - Finance Reviewer
Signed By:
Elizabeth Janocha - Deputy Commissioner
Signed By:
John Liszewski - Commissioner
Signed By:
Matthew Gallagher - Corporation Counsel
Signed By:
Dr. Edwin M. Quezada - Superintendent of Schools
Vote Results:

Original Motion
Member Kevin Cacace Moved, Member Amjed Kuri seconded to approve the Original motion 'Ladies and Gentlemen:

WHEREAS: by Board Report 16.3 dated December 15, 2021 the Board of Education authorized the award of Contract 2022-0465 for “Fence Installation and Repair” with WBE Fence Company, Inc., in the amount of $162,430.00 for 365 days, and

WHEREAS: by Board Report 17.18 dated December 21, 2022 the Board of Education authorized a change order in the amount of $10,000.00 increasing the contract amount to $172,430.00 with no increase in term, and

WHEREAS: Contract 2020-0465 provides for the option to extend for two (2) additional one (1) year periods upon mutual consent at the same prices, terms and conditions, and

WHEREAS: there is mutual consent of the parties to extend said contract for the first one (1) year period.

NOW THEREFORE BE IT RESOLVED: that the Superintendent of Schools is authorized to extend Contract 2022-0465 “Fence Installation and Repair” with WBE Fence Company, 11 Deer Court, Brewster, N.Y. 10509 for one year for an amount not to exceed $162,430.00 and a term of 365 calendar days, increasing the contract to $334,860.00 and the term to 730 calendar days.'. Upon a Roll-Call Vote being taken, the vote was: Aye: 8 Nay: 0.
The motion Carried 8 - 0
   
Lawrence Sykes     Yes
Rosemarie Linton     Yes
Sheila Greenwald     Yes
Dr. John Castanaro     Yes
Amjed Kuri     Yes
Dr. Rosalba Corrado Del Vecchio     Yes
Rev. Steve Lopez     Yes
Kevin Cacace     Yes