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Meeting Date:
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6/19/2019 - 7:00 PM
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Category:
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SCHOOL FACILITIES MANAGEMENT
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Type:
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Action
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Subject:
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21.6 Assignment of CAPITAL Environmental Project Monitoring Services for CIP 10841 & 10842 “Medical Clinic Projects” at Cross Hill Academy & Museum School 25 and CIP 10843 “Community Schools Project” at the Martin Luther King School, to Adelaide Environmental Health Associates, Inc. under Contract No. 618520 in an amount not to exceed $35,000. Term is for 183 calendar days.
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District Goals:
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Enclosure
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File Attachment:
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Rationale:
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Via Resolution 17.6 at their stated meeting on March 16, 2016 the Board of Trustees awarded requirements contract to Adelaide Environmental Health Associates, Inc. (Adelaide) for an amount not to exceed $1.0 million and was amended via Resolution 22.27 at their stated meeting on June 19, 2018 for an additional 12 months. This was amended again via separate resolution at this stated meeting to extend the contract term for an additional 24 months.
Today’s resolution is to assign the subject capital work under that contract. Adelaide will be providing the environmental monitoring, sampling testing and oversight of the asbestos and abatement work at Medical Clinic Projects at Cross Hill Academy & Museum School 25 and Community Schools Project at the Martin Luther King School.
This Task was not issued for RFP due the Consultant’s history and knowledge of the school. Adelaide was chosen because they were the environmental sub-consultant who developed the asbestos abatement designs for the project. It was apparent that issuing an RFP would not be cost/time effective.
FOCUS POPULATION: The stakeholders of the Cross Hill Academy, Museum School 25, and Martin Luther King School.
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Funding:
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FUNDING
B5634CP110841.B18C01.B2040A1620, $10,000.00
B5525CP110842.B18C01.B2040A1620, $10,000.00
B5533CP110843.B18C01.B2040A1620, $15,000.00
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Resolution:
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Ladies and Gentlemen:
WHEREAS: under Resolution 17.6 at the stated meeting on March 16, 2016, the Board of Education authorized the award of requirements based, Environmental Consulting Services Contract No. 618520 contract to Adelaide Environmental Health Associates, Inc. in response to District RFQ317 “Environmental Consulting Services for the School Facilities Management Department” for an amount not to exceed $1 million, and
WHEREAS: work as defined under that contract is required for Environmental Project Monitoring Service for the capital projects 10841 & 10842 “Medical Clinic Projects” at Cross Hill Academy & Museum School 25 and CIP 10843 “Community Schools Project” at the Martin Luther King School; and
WHEREAS: under Resolution 22.27 at their stated meeting on June 19, 2018 Contract 618520 was amended extending the contract term by an additional 12 months, and
WHEREAS: under spate resolution at this stated Board meeting Contract 618520 was amended extending the contract term by an additional 24 months, and
WHEREAS: the response by Adelaide Environmental Health Associates, Inc. to a request for a proposal issued by the Facilities Department to be deemed most advantageous to the District at a cost not to exceed $35,000.
NOW THEREFORE BE IT RESOLVED: That the Superintendent of Schools is hereby authorized to appoint Adelaide Environmental Health Associates, Inc., 1511 Route 22, Suite C24, Brewster, NY 10509 to the task of providing professional Environmental Consulting Services for CIPs 10841 & 10842 “Medical Clinic Projects” at Cross Hill Academy & Museum School 25 and CIP 10843 “Community Schools Project” at the Martin Luther King School under contract 618520 in an amount not to exceed $35,000. Term is for 183 calendar days.
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Approvals:
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Recommended By:
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Signed By:
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John Carr - Executive Director
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Signed By:
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Jennifer Hubbard - Project Manager
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Signed By:
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Finance Department - Finance Reviewer
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Signed By:
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Tom Collich - Purchasing Director
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Signed By:
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Elizabeth Janocha - Deputy Commissioner
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Signed By:
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John Liszewski - Commissioner
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Signed By:
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Matthew Gallagher - Corporation Counsel
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Signed By:
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Dr._Andrea_S. Coddett - Deputy Superintendent
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Signed By:
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Dr. Edwin M. Quezada - Superintendent of Schools
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Vote Results:
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| Original Motion | Member Kevin Cacace Moved, Member Dr._Ammir Rabadi seconded to approve the Original motion 'Ladies and Gentlemen:
WHEREAS: under Resolution 17.6 at the stated meeting on March 16, 2016, the Board of Education authorized the award of requirements based, Environmental Consulting Services Contract No. 618520 contract to Adelaide Environmental Health Associates, Inc. in response to District RFQ317 “Environmental Consulting Services for the School Facilities Management Department” for an amount not to exceed $1 million, and
WHEREAS: work as defined under that contract is required for Environmental Project Monitoring Service for the capital projects 10841 & 10842 “Medical Clinic Projects” at Cross Hill Academy & Museum School 25 and CIP 10843 “Community Schools Project” at the Martin Luther King School; and
WHEREAS: under Resolution 22.27 at their stated meeting on June 19, 2018 Contract 618520 was amended extending the contract term by an additional 12 months, and
WHEREAS: under spate resolution at this stated Board meeting Contract 618520 was amended extending the contract term by an additional 24 months, and
WHEREAS: the response by Adelaide Environmental Health Associates, Inc. to a request for a proposal issued by the Facilities Department to be deemed most advantageous to the District at a cost not to exceed $35,000.
NOW THEREFORE BE IT RESOLVED: That the Superintendent of Schools is hereby authorized to appoint Adelaide Environmental Health Associates, Inc., 1511 Route 22, Suite C24, Brewster, NY 10509 to the task of providing professional Environmental Consulting Services for CIPs 10841 & 10842 “Medical Clinic Projects” at Cross Hill Academy & Museum School 25 and CIP 10843 “Community Schools Project” at the Martin Luther King School under contract 618520 in an amount not to exceed $35,000. Term is for 183 calendar days.'. Upon a Roll-Call Vote being taken, the vote was: Aye: 6 Nay: 0. | | The motion Carried 6 - 0 | | | | | Dr._Ammir Rabadi | Yes | | Dr. Rosalba Corrado Del Vecchio | Yes | | Andrea Brown | Yes | | Kevin Cacace | Yes | | Rev. Steve Lopez | Yes | | Judith_Ramos Meier | Yes | |
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