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Meeting Date:
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11/20/2018 - 7:00 PM
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Category:
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SCHOOL FACILITIES MANAGEMENT
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Type:
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Action
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Subject:
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18.9 AWARD OF A GENERAL FUND SERVICE CONTRACT Bid 6313 “Repair Clocks, Intercoms, and PA systems” to Symbrant Technologies for the amount $89,000.00 for a term of 356 calendar days.
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District Goals:
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Enclosure
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File Attachment:
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Rationale:
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Bids were advertised on August 10, opened, and read aloud in public on August 31, 2018.
There were 3 bidders. The apparent low bidder was at $84,000.00 and the high bidder at $96,800.00.
The apparent low bidder, Pragmatech Sound Corp, did not meet the qualifications stated in the bid documents, to produce 5 recent references, substantiate that the company has full time, factory trained technicians and demonstrate knowledge on the repair of school intercommunication equipment and clock equipment. Therefore, the second lowest bidder, Symbrant Technologies is awarded the contract.
The contract for Fiscal year 2017/2018 was awarded for $172,600. The Purchase Order was later reduced by $50,000.00 bringing the actual contract value to $122,600 out of which $116,037.50 was expensed as of Sept.20, 2018. There is $6,565.50 balance in the contract.
This contract has a term of one year, renewable under the same terms and conditions by the mutual consent of both parties for up to two additional years for the repair and replacement of School intercom & public address systems, and clock systems.
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Funding:
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450.5150.1000000.1625.B2316 Building Repair $89,000.00
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Resolution:
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Ladies and Gentlemen:
WHEREAS: in compliance with NYS General Municipal Law 103 bids were duly solicited, opened in public and read aloud on August 31, 2018 for Bid 6313 “Repair Clocks, Intercoms, and PA systems”, and
WHEREAS: three bids were received and examined and all due diligence taken to determine the lowest responsive and responsible bidder, and
WHEREAS: such findings indicate that Symbrant Technologies with a bid of $89,000.00 meets this requirement.
NOW THEREFORE BE IT RESOLVED: That the award for Bid 6313 “Repair Clocks, Intercoms, and PA systems” be awarded to Symbrant Technologies. 16 Commerce Drive ,Farmingdale, NY 11735 in the amount not to exceed $89,000.00 for the term of 365 calendar days.
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Approvals:
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Recommended By:
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Signed By:
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John Carr - Executive Director
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Signed By:
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Tom Collich - Purchasing Director
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Signed By:
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Finance Department - Finance Reviewer
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Signed By:
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Elizabeth Janocha - Deputy Commissioner
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Signed By:
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John Liszewski - Commissioner
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Signed By:
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Matthew Gallagher - Corporation Counsel
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Signed By:
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Dr._Andrea_S. Coddett - Deputy Superintendent
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Signed By:
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Dr. Edwin M. Quezada - Superintendent of Schools
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Vote Results:
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| Original Motion | Member Dr._Ammir Rabadi Moved, Member Pasquale Mondesando seconded to approve the Original motion 'Ladies and Gentlemen:
WHEREAS: in compliance with NYS General Municipal Law 103 bids were duly solicited, opened in public and read aloud on August 31, 2018 for Bid 6313 “Repair Clocks, Intercoms, and PA systems”, and
WHEREAS: three bids were received and examined and all due diligence taken to determine the lowest responsive and responsible bidder, and
WHEREAS: such findings indicate that Symbrant Technologies with a bid of $89,000.00 meets this requirement.
NOW THEREFORE BE IT RESOLVED: That the award for Bid 6313 “Repair Clocks, Intercoms, and PA systems” be awarded to Symbrant Technologies. 16 Commerce Drive ,Farmingdale, NY 11735 in the amount not to exceed $89,000.00 for the term of 365 calendar days.'. Upon a Roll-Call Vote being taken, the vote was: Aye: 5 Nay: 0 Abstain: 1. | | The motion Carried 5 - 0 | | | | | Rev. Steve Lopez | Yes | | Pasquale Mondesando | Yes | | Andrea Brown | Yes | | Edgar Santana | Abstain | | Dr. Rosalba Corrado Del Vecchio | Yes | | Dr._Ammir Rabadi | Yes | |
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