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Meeting Date:
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12/18/2019 - 7:00 PM
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Category:
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SCHOOL FACILITIES MANAGEMENT
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Type:
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Action
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Subject:
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18.13 AWARD OF A GENERAL FUND PURCHASE ORDER to Furnish & Install Gas Double Ovens at Hawthorne PEARLS and Fermi Schools under an Emergency Declaration to Chef’s Depot in an amount not to exceed $14,856.80 for a term of 180 calendar days.
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District Goals:
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Enclosure
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File Attachment:
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Rationale:
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This resolution is to grant the administration the authority to execute the subject purchase as per the attached COY Purchasing Request for Quotes issued November 6, 2019. There were four proposers. Sam Tell & Son was the apparent lowest quote received at $14,205 but indicated the lead time for them is 30 days from receipt of PO just to get it in stock. Purchasing has indicated that Chef’s Depot at $14,856.80 is $651.20 higher but can have the units on site in 7 to 10 business days. It is recommended that the second low bid (Chef’s Depot) be accepted.
The new oven is anticipated to be in operation on or about December 14, 2019. The work will be overseen by Food Services and School Facilities.
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Funding:
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General Fund 470.5170.100000.2950.B2000
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Resolution:
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Ladies and Gentlemen:
WHEREAS: the double ovens in the kitchens at Hawthorne PEARLS and Fermi School commissary schools serving hot lunches to five schools was found to be unserviceable and
WHEREAS: the lack of this function limits the operation of this kitchen which cannot be left out of commission for any length of time, and
WHEREAS: an emergency declaration was issued by the Superintendent of Schools on or about November 1, 2019 to have this work completed in the most timely manner. And
WHEREAS: a Request for Quotation was issued by the City to four select vendors, and
WHEREAS and CHEF’S DEPOT response was deemed most advantageous to the District woth their proposal to furnish and install new gas fired double ovens at Fermi and Hawthorne PEARLS Schools in the amount not to exceed $14,856.80 for a term of 180 calendar days
NOW THEREFORE BE IT RESOLVED: That a purchase order be issued to CHEF’S DEPOT 2 Melnich Drive, Monsey, NY 10752 to immediately furnish and install a new gas fired double ovens in the kitchens at the Fermi and Hawthorne PEARLS Schools in the amount not to exceed $14,856.80 for a term of 180 calendar days
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Approvals:
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Recommended By:
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Signed By:
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John Carr - Executive Director
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Signed By:
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Tom Collich - Purchasing Director
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Signed By:
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Finance Department - Finance Reviewer
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Signed By:
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Elizabeth Janocha - Deputy Commissioner
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Signed By:
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John Liszewski - Commissioner
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Signed By:
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Matthew Gallagher - Corporation Counsel
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Signed By:
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Dr._Andrea_S. Coddett - Deputy Superintendent
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Signed By:
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Dr. Edwin M. Quezada - Superintendent of Schools
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Vote Results:
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| Original Motion | Member Kevin Cacace Moved, Member Dr. Rosalba Corrado Del Vecchio seconded to approve the Original motion 'Ladies and Gentlemen:
WHEREAS: the double ovens in the kitchens at Hawthorne PEARLS and Fermi School commissary schools serving hot lunches to five schools was found to be unserviceable and
WHEREAS: the lack of this function limits the operation of this kitchen which cannot be left out of commission for any length of time, and
WHEREAS: an emergency declaration was issued by the Superintendent of Schools on or about November 1, 2019 to have this work completed in the most timely manner. And
WHEREAS: a Request for Quotation was issued by the City to four select vendors, and
WHEREAS and CHEF’S DEPOT response was deemed most advantageous to the District woth their proposal to furnish and install new gas fired double ovens at Fermi and Hawthorne PEARLS Schools in the amount not to exceed $14,856.80 for a term of 180 calendar days
NOW THEREFORE BE IT RESOLVED: That a purchase order be issued to CHEF’S DEPOT 2 Melnich Drive, Monsey, NY 10752 to immediately furnish and install a new gas fired double ovens in the kitchens at the Fermi and Hawthorne PEARLS Schools in the amount not to exceed $14,856.80 for a term of 180 calendar days'. Upon a Roll-Call Vote being taken, the vote was: Aye: 8 Nay: 0. | | The motion Carried 8 - 0 | | | | | Dr. John Castanaro | Yes | | Dr._Ammir Rabadi | Yes | | Abdool H. Jamal | Yes | | Andrea Brown | Yes | | Dr. Rosalba Corrado Del Vecchio | Yes | | Kevin Cacace | Yes | | Judith_Ramos Meier | Yes | | Rev. Steve Lopez | Yes | |
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