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Meeting Date:
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1/16/2019 - 7:00 PM
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Category:
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SCHOOL FACILITIES MANAGEMENT
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Type:
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Action
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Subject:
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17.6 AWARD OF A GENERAL FUND ANNUAL SERVICE CONTRACT for “Electric Motor and Pump Repair Service” to Rapid Pump and Meter Service Co, Inc. for $27,050.00 for a term of 365 days.
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District Goals:
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Enclosure
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File Attachment:
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Rationale:
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Bids for RFB -6338 were publically advertised, received and opened on November 30, 2018.
The bids came back with only one qualified bidder. This year’s award is $ 43,950.00 less than last year’s contract due to a reduction in estimated amount of repair work that will be required.
Rapid Pump and Meter Service Co, Inc. has won this contract in the past through competitive bidding and has performed acceptably. Last year’s contract was awarded for $115,000.00.The Purchase Order was later reduced by $40,000.00 (requested by the COY Budget Office) bringing the actual contract value to $75,000.00, out of which $60,000.00 was expensed, leaving a balance of $15,000.00 in the contract. The contract expired on 10/31/2018.
This is the annual service contract, with the provision for renewal for upto two additional years by mutual consent under the same terms and conditions for the service and repair of electric motors and pumps.
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Funding:
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450.5150.100000.1625. B2316 Local Building Repair
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Resolution:
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Ladies and Gentlemen:
WHEREAS: the District is best served in its desires to operate and maintain in good condition all of its heating, cooling and ventilation equipment by an annual service contract with a suitable vendor to provide repair services for pumps and electric motors, and
WHEREAS: in compliance with NYS General Municipal Law 103 bids were duly solicited, opened in public and read aloud on November 30, 2018 for Bid 6338 to provide such services, and
WHEREAS: a sole bid was received from Rapid Pump and Meter Service Co. Inc., who were determined to be a responsive and responsible bidder with a bid of $27,050.00, and
NOW THEREFORE BE IT RESOLVED: that the Superintendent of Schools is authorized to enter into a contract for Bid No. 6338, “Electric Motor and Pump Repair Service” to Rapid Pump and Meter Service Co, Inc, PO Box AY, 285 Straight Street, Paterson N.J. 07509 in the amount not to exceed $27,050.00 for a term of 365 days.
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Approvals:
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Recommended By:
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Signed By:
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John Carr - Executive Director
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Signed By:
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Minaz David - Sr. Development Project Manager
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Signed By:
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Tom Collich - Purchasing Director
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Signed By:
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Finance Department - Finance Reviewer
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Signed By:
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Elizabeth Janocha - Deputy Commissioner
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Signed By:
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John Liszewski - Commissioner
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Signed By:
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Matthew Gallagher - Corporation Counsel
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Signed By:
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Dr._Andrea_S. Coddett - Deputy Superintendent
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Signed By:
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Dr. Edwin M. Quezada - Superintendent of Schools
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Vote Results:
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| Original Motion | Member Kevin Cacace Moved, Member Dr. Rosalba Corrado Del Vecchio seconded to approve the Original motion 'Ladies and Gentlemen:
WHEREAS: the District is best served in its desires to operate and maintain in good condition all of its heating, cooling and ventilation equipment by an annual service contract with a suitable vendor to provide repair services for pumps and electric motors, and
WHEREAS: in compliance with NYS General Municipal Law 103 bids were duly solicited, opened in public and read aloud on November 30, 2018 for Bid 6338 to provide such services, and
WHEREAS: a sole bid was received from Rapid Pump and Meter Service Co. Inc., who were determined to be a responsive and responsible bidder with a bid of $27,050.00, and
NOW THEREFORE BE IT RESOLVED: that the Superintendent of Schools is authorized to enter into a contract for Bid No. 6338, “Electric Motor and Pump Repair Service” to Rapid Pump and Meter Service Co, Inc, PO Box AY, 285 Straight Street, Paterson N.J. 07509 in the amount not to exceed $27,050.00 for a term of 365 days.'. Upon a Roll-Call Vote being taken, the vote was: Aye: 7 Nay: 0 Abstain: 1. | | The motion Carried 7 - 0 | | | | | Dr. Rosalba Corrado Del Vecchio | Yes | | Dr._Ammir Rabadi | Yes | | Andrea Brown | Yes | | Kevin Cacace | Yes | | Edgar Santana | Abstain | | Pasquale Mondesando | Yes | | Rev. Steve Lopez | Yes | | Judith_Ramos Meier | Yes | |
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