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Meeting Date:
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1/22/2020 - 7:00 PM
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Category:
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SCHOOL FACILITIES MANAGEMENT
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Type:
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Action
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Subject:
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15.22 3rd AMENDMENT TO ASSIGNMENT OF CAPITAL FUND PROFESSIONAL ENGINEERING SERVICES under Contract 619182 for Assignment “Lead in Drinking Water Remediation Plan Development and Administration” to Eisenbach & Ruhnke Engineering, P.C., (E&R) the amount not to exceed $50,000.00 increasing their contract to $161,060.00 and extending the term by 365 calendar days.
Contract No. 619182
Purchase Order 2019-00006637
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District Goals:
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Enclosure
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File Attachment:
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Rationale:
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This is to conclude third party professional environmental engineering services for the complete execution & recording phase of the “Lead in Drinking Water” remediation program which was first approved by the Board Via Resolution 16.7 at the stated meeting on January 1, 2018. This is a continuation of this assignment under their $ 1million umbrella requirements No. Contract 619182 awarded by the Board via Res. 17.6 on January 20, 2016.
With District personnel, E&R has derived work plans for every building in the District and in the process of having the “actionable” outlets replaced or permanently removed as identified by the sampling and testing stage of the program in compliance with the “Lead Testing in School Drinking Water” legislation 10-NYCRR Subpart 67-4.
E&R’s tasks include but are not limited to implementing the documented and reproducible program to remove and/or replace approximately 500 water outlets districtwide, found to be “actionable” under the sampling and testing stage of the program. The newly installed outlets are sampled and tested and the necessary figures shall be compiled for reporting for state aid where applicable. E&R has been directing Joseph Lombardo Plumbing and Heating, a licensed plumber hired by the District via Res. 17.10 dated November 15, 2017.
The term is likewise being extended to March 31, 2020 for closeout paperwork and final payment.
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Funding:
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B5303CP110818.B20C03.B2046A1620 $50,000.00 Local Capital Bonded Fund
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Resolution:
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Ladies and Gentlemen,
WHEREAS: under Resolution 17.6 at the stated meeting on January 20, 2016, the Board of Education authorized the award of a requirements based, professional Environmental Consulting Services contract No. 619182 to Eisenbach & Ruhnke Engineering, P.C. in response to District RFQ317 “Environmental Consulting Services for the School Facilities Management Department” for an amount not to exceed $1 million, and
WHEREAS: under the authority of Resolution 16.7 at the stated meeting of the Board of Trustees on January 17, 2018, E&R was assigned the task of developing and managing the Drinking Water Remediation program as per 10-NYCRR Subpart 67-4, at cost of $50,000.00 for a term of 365 calendar days, and
WHEREAS: under the authority of Resolution 21.27 at the stated meeting of the Board of Trustees on June 19, 2019 E&R’s contract was extended to April 2021, and
WHEREAS: additional services are required to complete this program and close-out paperwork at the proposed cost not to exceed the cost of $50,000.00 and extend their task assignment term by 365 calendar days.
NOW THEREFORE BE IT RESOLVED: That the Superintendent of Schools is hereby authorized to amend the task under PO2018-00006637, Contract No. 619182
with Eisenbach & Ruhnke Engineering, P.C., 291 Genesee Street, Utica NY, 13501 to provide additional environmental engineering services for the district wide Lead in Drinking Water Remediation program, in compliance with 10-NYCRR Subpart 67-4, in an amount of $50,000.00 increasing the overall task fee to $161,060.00 and increasing the term by 365 calendar days.
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Approvals:
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Recommended By:
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Signed By:
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John Carr - Executive Director
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Signed By:
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Finance Department - Finance Reviewer
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Signed By:
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Tom Collich - Purchasing Director
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Signed By:
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Elizabeth Janocha - Deputy Commissioner
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Signed By:
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John Liszewski - Commissioner
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Signed By:
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Matthew Gallagher - Corporation Counsel
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Signed By:
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Dr._Andrea_S. Coddett - Deputy Superintendent
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Signed By:
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Dr. Edwin M. Quezada - Superintendent of Schools
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Vote Results:
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| Original Motion | Member Kevin Cacace Moved, Member Andrea Brown seconded to approve the Original motion 'Ladies and Gentlemen,
WHEREAS: under Resolution 17.6 at the stated meeting on January 20, 2016, the Board of Education authorized the award of a requirements based, professional Environmental Consulting Services contract No. 619182 to Eisenbach & Ruhnke Engineering, P.C. in response to District RFQ317 “Environmental Consulting Services for the School Facilities Management Department” for an amount not to exceed $1 million, and
WHEREAS: under the authority of Resolution 16.7 at the stated meeting of the Board of Trustees on January 17, 2018, E&R was assigned the task of developing and managing the Drinking Water Remediation program as per 10-NYCRR Subpart 67-4, at cost of $50,000.00 for a term of 365 calendar days, and
WHEREAS: under the authority of Resolution 21.27 at the stated meeting of the Board of Trustees on June 19, 2019 E&R’s contract was extended to April 2021, and
WHEREAS: additional services are required to complete this program and close-out paperwork at the proposed cost not to exceed the cost of $50,000.00 and extend their task assignment term by 365 calendar days.
NOW THEREFORE BE IT RESOLVED: That the Superintendent of Schools is hereby authorized to amend the task under PO2018-00006637, Contract No. 619182
with Eisenbach & Ruhnke Engineering, P.C., 291 Genesee Street, Utica NY, 13501 to provide additional environmental engineering services for the district wide Lead in Drinking Water Remediation program, in compliance with 10-NYCRR Subpart 67-4, in an amount of $50,000.00 increasing the overall task fee to $161,060.00 and increasing the term by 365 calendar days.'. Upon a Roll-Call Vote being taken, the vote was: Aye: 7 Nay: 0. | | The motion Carried 7 - 0 | | | | | Rev. Steve Lopez | Yes | | Andrea Brown | Yes | | Judith_Ramos Meier | Yes | | Dr. Rosalba Corrado Del Vecchio | Yes | | Kevin Cacace | Yes | | Dr._Edward Fergus | Yes | | Dr. John Castanaro | Yes | |
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