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Meeting Date:
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Category:
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SCHOOL FACILITIES MANAGEMENT |
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Type:
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Subject:
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17.5 Award of “Professional Engineering Management of Energy Performance Contracting” to Energia Engineering, P.C. |
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District Goals:
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Enclosure:
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File Attachment:
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Rationale:
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There were five (5) responses to RFP 462 “Professional Engineering Management of Energy Performance Contracting” which were received in August 2022. After careful review of the submittals only three firms were shortlisted and interviewed in December 2022. All responses were scored by the staff of School Facilities on a Qualifications Based Selection (QBS) basis. Energia Engineering, P.C. (Energia) has been selected as being the most capable and experienced of all of the responders and is hereby recommend to be engaged to perform this task.
Energia is to represent and act as The City of Yonkers/Yonkers Public Schools agent in the management of potential energy performance contract(s). The size and scope of which have yet to be established but a multi-year district-wide program is anticipated with a value up to $100 million.
Energia has demonstrated specialized experience and knowledge necessary to ensure that the CITY/YPS interests are protected throughout all phases of this process and that the greatest value is received for the energy savings achieved. Energia must guarantee that the CITY/YPS will not incur any out-of-pocket expenses and that the identified project energy savings will be realized throughout the guaranteed period. Energia will not receive any payments for services rendered unless or until the CITY/YPS signs a contract with an Energy Services Company (“ESCO”). Only then will they be eligible to submit a partial payment request which will be approved by the District and funded entirely by the ESCO. The initial term of this agreement will be five (5) years.
An Energy Performance Contracting is an accepted means to conserve energy and reduce carbon dioxide emissions by upgrading energy related building systems. The work is performed by an Energy Services Company (ESCO) procured through the RFP process.
These improvements are paid for over a set term (limited to 18 years by the SED) with the savings in energy costs created by those capital measures. The savings are guaranteed by the ESCO. Such contracts are considered ordinary contingent expenses and, as such, are not subject to usual CIP requirements, such as voter approval in non-city districts. The usual permitting requirements of the SED for the review and approval and issuance of a building permit apply and whether partially or totally aid able, must be recorded in the Capital Projects Fund and may be used to claim regular Building Aid.
Due to their bulk and sensitive nature, the back-up, such as the RFP, selection rating forms and responses are available for viewing in the School Facilities Department. |
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Funding:
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Resolution
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Ladies and Gentlemen:
WHEREAS: There is a need for all public agencies, including public school districts and boards of cooperative educational services to continually search for, and implement energy savings and carbon footprint reducing measures, and
WHEREAS: In accordance with Article 9 of the NYS Energy Law, Energy Conserving Performance Contracting is an accepted and effective means available for self-funding energy saving capital measures, and
WHEREAS: The District desires to engage in energy performance contacting (EPC) to meet these goals at a minimum cost, and
WHEREAS: Due to the size and complexity of such a program its effective management is beyond the level of the current District abilities, and
WHEREAS: Such services have been duly solicited in compliance with NYS Municipal Law 104B and the City of Yonkers procurement policy through the issuance of the publicly advertised request for proposal RFP 462 “Professional Engineering Management of Energy Performance Contracting” in August 2022, and
WHEREAS: All fees to the selected EPC Engineering Manager are to be borne by the energy services company (ESCO) and only upon execution of a contract between the District and the ESCO, and
WHEREAS: All five responses were scored by the staff of School Facilities on a Qualifications Based Selection (QBS) basis, and
WHEREAS: Energia Engineering, P.C. has been selected as being the most capable and experienced of all of the responders and is hereby recommended to be engaged to perform this task.
NOW THEREFORE BE IT RESOLVED: That the Superintendent of Schools be authorized to enter into a contract per RFP 462 “Professional Engineering Management of Energy Performance Contracting” with Energia Engineering, P.C, 811 West Jericho Turnpike, Smithtown New York, 11787 for a term up to five years and at no cost to the District. |
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Approvals:
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Recommended By: |
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Signed By: |
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John Carr - Executive Director |
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Signed By: |
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Tom Collich - Purchasing Director |
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Signed By: |
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Finance Department - Finance Reviewer |
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Signed By: |
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Elizabeth Janocha - Deputy Commissioner |
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Signed By: |
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John Liszewski - Commissioner |
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Signed By: |
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Matthew Gallagher - Corporation Counsel |
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Signed By: |
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Dr. Edwin M. Quezada - Superintendent of Schools |
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Vote Results:
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| Original Motion | Member Kevin Cacace Moved, Member Amjed Kuri seconded to approve the Original motion 'Ladies and Gentlemen:
WHEREAS: There is a need for all public agencies, including public school districts and boards of cooperative educational services to continually search for, and implement energy savings and carbon footprint reducing measures, and
WHEREAS: In accordance with Article 9 of the NYS Energy Law, Energy Conserving Performance Contracting is an accepted and effective means available for self-funding energy saving capital measures, and
WHEREAS: The District desires to engage in energy performance contacting (EPC) to meet these goals at a minimum cost, and
WHEREAS: Due to the size and complexity of such a program its effective management is beyond the level of the current District abilities, and
WHEREAS: Such services have been duly solicited in compliance with NYS Municipal Law 104B and the City of Yonkers procurement policy through the issuance of the publicly advertised request for proposal RFP 462 “Professional Engineering Management of Energy Performance Contracting” in August 2022, and
WHEREAS: All fees to the selected EPC Engineering Manager are to be borne by the energy services company (ESCO) and only upon execution of a contract between the District and the ESCO, and
WHEREAS: All five responses were scored by the staff of School Facilities on a Qualifications Based Selection (QBS) basis, and
WHEREAS: Energia Engineering, P.C. has been selected as being the most capable and experienced of all of the responders and is hereby recommended to be engaged to perform this task.
NOW THEREFORE BE IT RESOLVED: That the Superintendent of Schools be authorized to enter into a contract per RFP 462 “Professional Engineering Management of Energy Performance Contracting” with Energia Engineering, P.C, 811 West Jericho Turnpike, Smithtown New York, 11787 for a term up to five years and at no cost to the District.'. Upon a Roll-Call Vote being taken, the vote was: Aye: 8 Nay: 0. | | The motion Carried 8 - 0 | | | | | Rev. Steve Lopez | Yes | | Kevin Cacace | Yes | | Dr. Rosalba Corrado Del Vecchio | Yes | | Dr. John Castanaro | Yes | | Sheila Greenwald | Yes | | Amjed Kuri | Yes | | Rosemarie Linton | Yes | | Lawrence Sykes | Yes | |
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