Agenda Item
Meeting Date:
12/20/2017 - 7:00 PM  
Category:
SCHOOL FACILITIES MANAGEMENT  
Type:
Action  
Subject:
18.11 AWARD of a CAPITAL FUND Construction Contract under and Emergency Declaration for CIP 10805 “RESTORATION OF FIRE DAMAGE to MAIN OFFICE SUITE” at Saunders High to Pearl River Plumbing Heating & Electric, Inc. (d/b/a Bertussi’s), in an amount not to exceed $2,533,372.93. Term is for 240 calendar days.  
District Goals:
 
Enclosure:
 
File Attachment:
BOCS Sheet Bertussi SHS Fire.xlsx
Bid Tabulation SHS FIRE.pdf
SIGNED EMDEC SHS FIRE.pdf
SHS ITB6155 BERTUSSI bid pages.pdf
10805 Bertussi Contract Values and Ins Amounts.pdf
 
Rationale:
This is to award a general construction contract as referenced above as per the attached emergency declaration issued by the Superintendent on March 6, 2017. Bids are not required under an emergency declaration. However, bids were garnered for “base work” documented and quantified by Traveler’s Insurance.

This base work was a starting point dollar-wise for returning all the office framing, sheetrock, flooring, ceilings, electric, etc. to its original construction materials and layout.

Bid documents were issued to five known BOE contractors. Bertussi’s was selected by the Facilities Department because of their price and more than satisfactory history with the District. Another bidder came in higher and three contactors declined to participate.

On May 26, 2017, Bertussi’s occupied the site and began work on a time and material and negotiated lump sum basis for certain tasks and has been working as needed to allow the school to re-occupy the restored and renovated office space by the end of September.

The initial engineer’s estimate for the entire project was $3.5 million. However, the overall project final cost is closer to $3.0 million. This amount, minus insurance payments to date (negotiations continue) of $800,000 yields an SED aidable sum of $2,200,000.00. The current aid ration is roughly 0.70 which yields an approximate local share of $660,000.00.

The actual final cost for Bertussi is $2,533,372.93 which is the accepted value of completed work.
 
Funding:
B5764CP110805.B17C01.B2200A1620 $2,173,029.76 Local Capital Bonded Fund
B5764CP110805.B17C03.B2200A1620 $360,343.17 Insurance Recovery
 
Resolution
Ladies and Gentlemen;

WHEREAS: An Emergency Declaration was issued on March 6, 2017 for Saunders Trades & Technical High School, 183 Palmer Road, FIRE DAMAGE REMEDIATION, and

WHEREAS: Under this emergency declaration the District solicited general construction work for the prompt repair of the fire damaged and/or other diminished building features, and

WHEREAS: Pearl River Plumbing Heating & Electric, Inc. (d/b/a Bertussi’s) indicated that they were capable and ready to make such improvements in the shortest time frame, certifying that the main office suite shall be re-opened by mid-September 2017, and

WHEREAS: the District has a substantial successful history with Pearl River Plumbing Heating & Electric, Inc. (d/b/a Bertussi’s), and

WHEREAS: Pearl River Plumbing Heating & Electric, Inc. (d/b/a Bertussi’s), has indicated that the cost to the District of the work calculated and negotiated to date is not to exceed $ 2,533,372.93,

NOW THEREFORE BE IT RESOLVED: that the Superintendent of Schools is hereby authorized to award the above contract to Pearl River Plumbing Heating & Electric, Inc. (d/b/a Bertussi’s),
60-70 Dexter Plaza, Pearl River, NY 10965 in an amount not to exceed $ 2,533,372.93 for a term of 240 calendar days.
 
Approvals:
Recommended By:
Signed By:
John Carr - Executive Director
Signed By:  
Tom Collich - Purchasing Director
Signed By:  
Finance Department - Finance Reviewer
Signed By:  
Elizabeth Janocha - Deputy Commissioner
Signed By:  
John Liszewski - Commissioner
Signed By:  
Michael Curti - Corporation Counsel
Signed By:  
Dr. Fenix Arias - Manager of Administration
Signed By:  
Dr._Andrea_S. Coddett - Deputy Superintendent
Signed By:  
Dr. Edwin M. Quezada - Superintendent of Schools
 
Vote Results:

Original Motion
Member Dr._Nader_J. Sayegh Moved, Member Kevin Cacace seconded to approve the Original motion 'Ladies and Gentlemen;

WHEREAS: An Emergency Declaration was issued on March 6, 2017 for Saunders Trades & Technical High School, 183 Palmer Road, FIRE DAMAGE REMEDIATION, and

WHEREAS: Under this emergency declaration the District solicited general construction work for the prompt repair of the fire damaged and/or other diminished building features, and

WHEREAS: Pearl River Plumbing Heating & Electric, Inc. (d/b/a Bertussi’s) indicated that they were capable and ready to make such improvements in the shortest time frame, certifying that the main office suite shall be re-opened by mid-September 2017, and

WHEREAS: the District has a substantial successful history with Pearl River Plumbing Heating & Electric, Inc. (d/b/a Bertussi’s), and

WHEREAS: Pearl River Plumbing Heating & Electric, Inc. (d/b/a Bertussi’s), has indicated that the cost to the District of the work calculated and negotiated to date is not to exceed $ 2,533,372.93,

NOW THEREFORE BE IT RESOLVED: that the Superintendent of Schools is hereby authorized to award the above contract to Pearl River Plumbing Heating & Electric, Inc. (d/b/a Bertussi’s),
60-70 Dexter Plaza, Pearl River, NY 10965 in an amount not to exceed $ 2,533,372.93 for a term of 240 calendar days.'. Upon a Roll-Call Vote being taken, the vote was: Aye: 6 Nay: 0 Abstain: 1.
The motion Carried 6 - 0
   
Rev. Steve Lopez     Yes
Dr._Nader_J. Sayegh     Yes
Pasquale Mondesando     Yes
Andrea Brown     Yes
Edgar Santana     Abstain
Kevin Cacace     Yes
Dr. Rosalba Corrado Del Vecchio     Yes