Agenda Item
Meeting Date:
6/19/2018 - 7:00 PM  
Category:
SCHOOL FACILITIES MANAGEMENT  
Type:
Action  
Subject:
22.18 AWARD OF GENERAL FUND ANNUAL SERVICE CONTRACT for BID 6279 “Maintenance and Repair of Fire Suppression Systems” to Hudson Valley Fire Protection, Inc., in the amount of $57,175.00 for a term of 365 days.  
District Goals:
 
Enclosure:
 
File Attachment:
Bid results 6279.pdf
CONTRACT BALANCE - FIRE SUPRESSION 2018.pdf
REVISED BID SHEET for AWARD.pdf
BOCS HUDSON.xlsx
 
Rationale:
Bids for RFP 6279 were publically advertised, received and opened on April 25, 2018. One bid was received and reviewed. This year’s award is only $30,729.00 less than last year’s contract. Due to a reduction in estimated amount of repair work that will be required on these systems.

Hudson Valley Fire Protection, Inc., has won this contract in the past through competitive bidding and has performed acceptably. Last year’s contract was awarded for $87,904.00.The Purchase Order was later reduced by $35,000.00 (requested by the COY Budget Office) bringing the actual contract value to $53,300.00, out of which $38,859.39 was expensed as of May 1, 2018. Contract expires on June 30, 2018.

This is the annual service contract, with the provision for renewal upto three years by mutual consent under the same terms and conditions.

This work is required to comply with the fire code requirements that all kitchen hoods and fire suppression systems are inspected, tested and certified operational for use throughout the District.
 
Funding:
450.5150.100000.1620. B2300 Contractual $ 26,050.00

450.5150.100000.1625. B2316 Repair $31,125.00
 
Resolution
Ladies and Gentlemen:
WHEREAS: in compliance with NYS General Municipal Law 103 bids were duly solicited, opened in public and read aloud on April 25, 2018 for Bid 6279 and,

WHEREAS: One bid was received with Hudson Valley Fire Protection, Inc., being the lowest responsive and responsible bid of $57,175.00, and

NOW THEREFORE BE IT RESOLVED: that the Superintendent of Schools is authorized to enter into a contract for Bid No. 6279 “Maintenance and Repair of Fire Suppression Systems” to Hudson Valley Fire Protection, Inc., 136 Washington Street, Peekskill, NY 10566 in the amount of $57,175.00 for a term of 365 days.
 
Approvals:
Recommended By:
Signed By:
John Carr - Executive Director
Signed By:  
Tom Collich - Purchasing Director
Signed By:  
Finance Department - Finance Reviewer
Signed By:  
Elizabeth Janocha - Deputy Commissioner
Signed By:  
John Liszewski - Commissioner
Signed By:  
Matthew Gallagher - Corporation Counsel
Signed By:  
Dr. Fenix Arias - Manager of Administration
Signed By:  
Dr._Andrea_S. Coddett - Deputy Superintendent
Signed By:  
Dr. Edwin M. Quezada - Superintendent of Schools
 
Vote Results:

Original Motion
Member Kevin Cacace Moved, Member Pasquale Mondesando seconded to approve the Original motion 'Ladies and Gentlemen:
WHEREAS: in compliance with NYS General Municipal Law 103 bids were duly solicited, opened in public and read aloud on April 25, 2018 for Bid 6279 and,

WHEREAS: One bid was received with Hudson Valley Fire Protection, Inc., being the lowest responsive and responsible bid of $57,175.00, and

NOW THEREFORE BE IT RESOLVED: that the Superintendent of Schools is authorized to enter into a contract for Bid No. 6279 “Maintenance and Repair of Fire Suppression Systems” to Hudson Valley Fire Protection, Inc., 136 Washington Street, Peekskill, NY 10566 in the amount of $57,175.00 for a term of 365 days.'. Upon a Roll-Call Vote being taken, the vote was: Aye: 6 Nay: 0 Abstain: 1.
The motion Carried 6 - 0
   
Pasquale Mondesando     Yes
Judith_Ramos Meier     Yes
Rev. Steve Lopez     Yes
Edgar Santana     Abstain
Andrea Brown     Yes
Kevin Cacace     Yes
Dr. Rosalba Corrado Del Vecchio     Yes